• Rehearse your joke or story so you can deliver it, using gestures and vocal variety instead of reading it.

The General Evaluator leads the evaluation team, which consists of the Timekeeper, Grammarian, Ah Counter, Vote Counter, Videographer, scheduled Evaluators, and provides an overall evaluation of the meeting. Members are assigned to this role after completing three manual speeches and three oral evaluations.

RESPONSIBILITIES:

• Lead the group in the Pledge of Allegiance.
• Provide a "Thought For The Day".
• Introduce your evaluation team and describe their duties.
• After prepared speeches, call on evaluators to give oral evaluations.
• Wait for videographer to change videocassettes between evaluations.
• Call for Timekeeper to give report on length of Evaluation speeches, followed by balloting for best evaluator.
• Ask for Grammarian’s report, Ah Counters report
• Provide overall evaluation of the meeting including what went well, and where, and how improvements could be made.

• Contact evaluation team to ensure that all jobs are filled, answer questions and provide assistance.
• Notify Toastmaster when a member is unavailable to fulfill assigned role.
• Prepare "Thought For The Day".
• Rehearse your role to give crisp introductions and instructions as well as a brief and constructive final report. Page 75 of C & L manual gives specific instructions concerning this report.

This is a tough listening task that is part of the overall evaluation team. You will introduce the "Word of the Day" and listen and report grammatical errors and incorrect uses of the English language. Report on creative language usage.

RESPONSIBILITIES:

• Write the "Word of the Day" on the white boards and display them in front of the lectern and on a chair facing the lectern.
• Introduce the "Word of the Day" including spelling, definitions and good applications.
• Note and report word of the day usage by each member (especially if used in prepared speech).
• Listen carefully for incorrect use of the English language and comment on improper usage when called for by the General Evaluator (this might include improper use of words or connectives, wrong pronunciation, run on or unfinished sentences, grammatical errors, poor sentence structure or over-used phrases) and comment on excellent language use.

• Select "Word of the Day" including spelling, definitions and good applications.

RESPONSIBILITIES:

• Record the time for each prepared speech, table topic presentation, and evaluation.
• Give a brief report of times for each category, plus who qualified time-wise and in use of the "Word of the Day", when called upon.

• Contact speakers for length of speech and ask how they would like to be notified of the time throughout their speech. The timer can be custom programmed. Instructions are in the Timer Report Forms file.
• Become familiar with operating the timing device.
• Typical timing rules are:

  Speech (5-7 minutes)	Timer Setting 10	Green @ 5 minutes Yellow @ 6 minutes Red @ 7 minutes
  Table Topics (1 to 2 minutes)	Timer Setting 1	Green @ 1 minute Yellow @ 1 minutes 30 seconds Redv @ 2 minutes
  Evaluation (2 to 4 minutes)	Timer Setting 3	Green @ 2 minutes Yellow @ 2 minutes 45 seconds Red @ 3 minutes 30 seconds

RESPONSIBILITIES:

• Listen carefully for the dreaded "Ah", hidden connectives "and", "so" "you know", "OK" and unnecessary pauses during prepared speeches, table topics, and evaluations.
• Alert member by setting off the "clicker" each time an "ah", etc. is heard (not on prepared speeches).
• Note the number of “ahs”, etc. by the member and report when called on by the General Evaluator.

• Tally votes for speaker who best met objectives, best table topic, and best evaluator. Pass on to the Toastmaster.
• Gather comments and evaluations and pass on to the individual members at end of meeting.

RESPONSIBILITIES:

• Deliver a prepared manual (C & L manual or other advanced manual), non-manual speech or educational speech ranging from four to fifteen minutes.
• Notify VP Education if speech will be in excess of 8 minutes.
• Provide evaluator with evaluation form from manual or prepared evaluation form from club supply.
• If giving an advanced manual speech give your evaluator a copy of the speech instructions so they can be adequately prepared to evaluate you.
• Begin your speech by addressing the audience – "Mr./Madam Toastmaster, fellow toastmasters and honorable guests".

• Start early to give yourself enough time to research your topic and gather necessary information.
• Read your assignment for thorough understanding and to ensure that your topic is appropriate.
• Rehearse, rehearse, and rehearse, paying attention to vocal variety and gestures.
• Contact the Toastmaster. Either provide the Toastmaster with enough biographical information to give you a good introduction or write your own intro. It is best that the Toastmaster has your written introduction before the meeting.
• Contact the evaluator before the meeting about how you want to be evaluated.

This is a creative and high-energy role: to lead table topics for members and guests, and to encourage impromptu speaking related to the theme of the day.

RESPONSIBILITIES:

• Deliver a brief (less than one minute) introduction to your table topics relating to the theme of the day.
• Explain, during your introduction, that guests are not required to speak. If they wish, they may take a topic or tell about themselves – or pass.
• Assign a ‘topic’ to each member, who is not assigned a role, a topic composed of three words or less.
• Be creative and have fun!!

• Prepare and rehearse a one-minute introduction to your table topics relating to the theme of the day.
• Develop topics for each “available to assigned” member based on the theme of the day:
  • Develop topics specific to each member if possible.
  • Topics should not embarrass member or be controversial.
  • Prepare extra topics for visitors or for members who indicated they would be "unavailable" but end up coming.
• Bring props or dress up if desired.

Provide constructive feedback to the prepared speaker, both orally and in writing, as to what went well, their strengths, and areas of improvement. Evaluating a speech is a demanding and rewarding task because it requires good preparation, a caring attitude, good listening and the ability to report clearly. This role is assigned to members after they have completed three manual speeches.

RESPONSIBILITIES:

• Introduces the speaker with a formal introduction that includes the speech objectives from the manual, speech title, and speaker’s name (last.
• When called on by the G. E. (after the speeches), give an oral ‘mini speech’ of 2 to 3 1/2 minutes providing constructive feedback as to the speaker’s strengths, what went well with the speech and areas of improvement for future speeches.
• Complete the speaker’s evaluation forms for a manual speech (in the manual itself) or non-manual speech (evaluation forms are located in the clubs box of supplies).

• Contact the speaker before the meeting to gather information regarding their speech (title, manual/non-manual, length, etc.). Ask what they want you to look and listen for during their presentation and what are their goals.
• Review the manual to ensure understanding of the assignment and any special evaluation requirements.

Your mentor is a member of the club who has given at least five speeches and one with whom you feel comfortable communicating. Within two weeks of joining, you should let the Vice President of Education know who you would like as your mentor. Be sure to list in order of preference three choices.

• Be in contact with mentee the first few weeks to answer questions and encourage. Offer to meet with them personally to answer their questions.
• Contact the new member each week they have an assignment. Review assigned roles that are described in this writing.
• Help the new member with their first three speeches, giving encouragement and suggestions as needed.
  
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  Forms
  
  Below are several basic forms necessary to run an effective and efficient Toastmasters meeting. Feel free to download and modify these documents to fill your needs.
  
  download Agenda MS Word file
  
  download Ah Counter Log Sheet MS Word file
  
  download Guest Labels MS Word file
  
  download Membership Form Adobe PDF file
  
  download Member's Pledge MS Word file
  
  download Time Keeper Log Sheet MS Word file
  
  
  
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