Orange Upon A Time (OUAT)
International Toastmasters Club 192

Club Functions

Toastmaster of the Evening
The Toastmaster is in complete charge of the program. The President is responsible to remind the Toastmaster that he is toastmaster for the following meeting. Then the Toastmaster must contact the speakers in advance, and get their speech titles, times, and manual designations. He should use the signup sheet to determine the participants, and call to fill in open positions.

He also asks the speakers to write an introduction and calls the General Evaluator and the Table Topics Master in advance also, to assure they will be ready. It is important that the Toastmaster prepares and distributes a meeting agenda for everyone to use.

At the meeting, the Toastmaster is introduced by the President, then he welcomes guests, calls for introductions, previews the meeting, and assigns the helpers, if some have not come to the meeting, - asking them to describe their duties.

If Table Topics is next on the agenda, the Toastmaster now introduces the Table Topics Taster. For the prepared speeches, an evaluator has been chosen for each speaker. The speakers will be introduced by the Toastmaster, who will also state the time of the speech, as well as the title and the manual information. Each speaker returns control of the meeting to the toastmaster.

When the speeches are all complete, the Toastmaster introduces the General Evaluator. In general, he follows the standard meeting agenda, or a special agenda for a special meeting, completing the meeting in the allotted time.

Table Topics Master
This person asks the Table Topics questions, which are generally associated with the meeting theme. Guests are asked if they want a question after members have been asked. Or guests may be asked if they would like to introduce themselves. Use the agenda.

Ah Counter
The “Ah” Counter is responsible for counting all “ah’s” spoken by any member. Guests may be excluded from the count. He will also count filler words, doubled words, etc. At the end of the meeting, the Ah Counter will report the “ah’s” by each member.

Grammarian
The Grammarian is responsible for choosing the word of the day, to be used for table topics. After the word is selected, it may be written on a piece of paper placed on the lectern as a reminder to the speakers during Table Topics. During Table Topics he keeps track of which speakers use the word of the day. When all topics have been completed, the General Evaluator will ask for a report on who used the word. The Grammarian will also listen for grammatical errors and unusually good language usage. At the end of the meeting, the General Evaluator will ask for a report.

Timekeeper
The Timekeeper times all speakers. For Table Topics, the Timer lights the green light after 1 minute, the yellow light after 1 min 30 sec, and the red light after 2 minutes. For evaluation, the Timer lights the green light after 2 minutes, the yellow light after 2 minutes and 30 seconds, and the red light after 3 minutes. For a 5 to 7 minute talk, the Timer lights the green light at 5 minutes, the yellow light at 6 minutes, and the red light at 7 minutes. Talks of other lengths are similarly timed. If there is any uncertainty, the Timer must ask before the talk begins. At the end of the meeting the General Evaluator will ask for the Timer’s report on the times for speaking in Table Topics, Evaluations, and Speeches.

General Evaluator
The General Evaluator is in charge of the evaluation portion of the meeting. He selects or confirms the evaluator for each speaker. It is best if the Toastmaster calls the General Evaluator in advance to get the speech title, time, and the number of the manual speech for each speaker. Then the General Evaluator calls the evaluators to assign them to a particular speaker, passing on the information. This can also be done at the meeting, if it has not been done beforehand. The Toastmaster introduces the General Evaluator. The General Evaluator introduces each evaluator in turn, and finally briefly evaluates the evaluations, and the meeting in general. He then asks for the Timer’s report on evaluations, and the “Ah” Counter and Grammarian’s report on the evaluators. The control of the meeting is then passed back to the Toastmaster.

Educational Moment
This person presents a 3 to 5 minute speech on a topic of educational value for the club members. The Educational VP will schedule this into the program.

Business Meeting:
If there is any business to be conducted, the President will preside over a business meeting. This business meeting should have its own agenda, given to members early enough so that they can prepare.