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Volunteer Information
We can use your help on planning committees throughout the year, as well as with individual fundraising and ticket sales events. Parents of all grade levels are welcome!
Committee & Volunteer Positions
Chairperson:
Coordinates and oversees all Grad Night Committee planning
Completes legal paperwork including contracts, insurance, and non-profit status
Liaisons with event site management and with Ponderosa High School administrators
Facilitates monthly Grad Night meetings
Attends Grad Night and oversees all aspects of the event
Treasurer:
Works with Chairperson to set overall budget
Keeps accurate records and submits monthly reports
Handles banking and deposits all monies from ticket sales, fundraisers, cash donations, etc.
Writes checks to various vendors
Attends monthly Grad Night meetings
Ticket Coordinator / Co Ticket Coordinator:
Designs, prints, and coordinates mailing of ticket order forms
Performs all data entry required for ticket information
Maintains records of all order forms and monies received
Handles monies and prepares bank deposits from ticket sales
Attends Grad Night event
Attends monthly Grad Night meetings
Secretary:
Keeps meeting minutes and distributes copies to Chairperson and all committee members
Attends monthly Grad Night meetings
Publicity:
Publicizes and promotes Grad Night event and all fundraising activities
Works with Student Activities Director for student promotions
Works with PHS Senior Class Advisor and attends senior meetings
Provides updates for website postings
Attends monthly Grad Night meetings
Volunteer Coordinator:
Works with all committee coordinators to determine number of volunteers needed
Maintains volunteer lists & master email addresses
Attends school events to recruit volunteers
Attends Grad Night event to coordinate volunteers
Attends monthly Grad Night meetings
T-Shirt Coordinator:
Obtains bids from T-shirt companies
Organizes student design contest for T-shirt
Orders and distributes T-shirts
Attends monthly Grad Night meetings
Transportation & Check-In / Co Transportation:
Secures buses and volunteer transportation to event
Trains volunteers on check-in procedure
Attends Grad Night event (checks-in at Ponderosa and coordinates all aspects of check-in and transportation to and from event)
Attends monthly Grad Night meetings
Food Coordinator:
Plans menus, obtains food donations and/or buys all food and related supplies
Attends Grad Night event to coordinate all aspects of food Coordinates food at school cafeteria & Scandia
Attends monthly Grad Night meetings
Fundraising - Business Donations Coordinator:
Pursues business donations and grant monies
Keeps accurate records and submits monthly reports
Works with Publicity to send thank you letters to all donors
Attends monthly Grad Night meetings
Scrip Fundraising Coordinator:
Oversees and manages promotion of Scrip
Keeps accurate records and submits monthly updates and reports
Attends monthly Grad Night meetings
Campus Event Coordinator:
Works with Volunteer, T-shirt and Ticket coordinators as needed to oversee on-campus promotion, ticket sales, and bus sign ups
Attends on campus ticket sales, bus sign ups, and t-shirt distributions
Attends monthly Grad Night meetings
Prize Coordinator:
Works with Fundraising Coordinator to obtain prize donations
Purchases prizes
Coordinates distribution of prizes at school when students arrive back at school in the morning
Attends Grad Night event
Coordinates and oversees prize drawing at event
Attends some monthly Grad Night meetings
Security Coordinator:
Arranges security needs with event site management
Attends Grad Night event to train and coordinate volunteers
Attends some monthly Grad Night meetings
First Aid:
Attends Grad Night event to oversee minor medical complaints
Event Volunteers:
Checks in graduates at Ponderosa 8-11pm on Fri, 5/22/09
Attends Grad Night event and volunteers on-site at Scandia 10pm-6am 5/22/09
Webmaster:
Updates Sober Grad website with information about meetings, fundraisers, on-campus activities, etc.
Attends monthly Grad Night meetings
General Volunteers:
Each of the above categories needs occasional volunteers
Please email and tell the areas you would like to assist
Add your name to our distribution list
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