Dana Mooney, CC
Mel Rohall, ACS, ALB
Erin Cross, CC, CL
Sergeant At Arms:
Francois Innocent, CCHelpful Links
For Meeting Participants
Roles & Responsibilities
When you are...
- A Speaker
A major portion of each meeting is centered on three or more speakers. Their speeches are prepared based on manual project objectives and should last from five to seven minutes for projects in the basic Competent Communication manual and eight or more minutes, depending on the assignment, for projects in the Advanced Communication and Leadership Program manuals.
Preparation is essential to success when you are the speaker. For a cheat sheet click here.
- The General Evaluator
The General Evaluator (GE) is just what the name implies–an evaluator of anything and everything that takes place throughout
the meeting. The Toastmaster turns the meeting over to the GE after the speeches and table topics and the GE introduces the evaluators and other reports; the GE then provides his own evaluation of the entire meeting; at the conclusion of the evaluation segment of the meeting, the GE turns control over to the president. The GE is responsible for the evaluation team, which consists of the Speech Evaluators, Timer and Grammarian. For a cheat sheet click here.
- A Speech Evaluator
After every prepared speech, the speaker receives an evaluation. After you have presented a few speeches, you will be asked to serve as an evaluator and will evaluate one of the prepared speakers of the meeting. In addition to your oral evaluation, you will give the speaker a written evaluation using the guide in the speaker's manual. The evaluation you present can make the difference between a worthwhile or a wasted speech for your speaker. The purpose of the evaluation is to help the speaker become less self-conscious and a better speaker and to help other club members see what was effective in the speech and how it could have been even better. This requires that you be fully aware of the speaker's skill level, habits, and mannerisms, as well as her or his progress to date. If the speaker uses a technique or some gesture that receives a good response from the audience, tell the speaker so she or he will be encouraged to use it again. For a cheat sheet click here.
- The Timer
The Toastmaster of the Day will call on you to explain the timing rules. One of the lessons to be practiced in speech training is that of expressing a thought within a specific time. The timer is the member responsible for keeping track of time. Each segment of the meeting is timed. You should explain your duties and report to the Club clearly and precisely. This exercise is an excellent opportunity in practicing communicating instructions - something that we do every day. For a cheat sheet click here.
- The Table Topics Master
The Toastmasters program has a tradition - every member speaks at a meeting. The table topics session is that portion of the meeting which insures this tradition. The purpose of this period is to have members "think on their feet" and speak for a minute or so. The topics master prepares a series of questions on an issue using originality as much as possible. Present each question and call on a speaker only after the question is asked so all participants at the meeting will feel and respond to the pressure of being asked the question and come up with their own answer to it. Each speaker may be given an individual subject or a choice of subjects may be presented from which the members can draw at random. For a cheat sheet click here.
- The Toastmaster of the Day (TMOD)
The main duty of the TMOD is to act as a genial host and conduct the speaker and table topics portions of the program, including introducing the timer, grammarian and general evaluator. Introduction of the speech evaluators is left for the evaluation portion of the meeting. If the TMOD does not perform the duties well, an entire meeting can end in failure. For obvious reasons this task is not usually assigned to a member until she or he is quite familiar with the Club and its procedures. Program participants should be introduced in a way that excites the audience and motivates them to listen. The TMOD creates an atmosphere of interest, expectation, and receptivity. For a cheat sheet click here.
- The Grammarian
Being Grammarian is truly an exercise in expanding your listening skills. You have three basic responsibilities: First, to introduce a word of the day to members; second, to comment on the use of English during the course of the meeting, and third, to count and report on filler words used by speakers. For a cheat sheet click here.