CONSTITUTION OF THE AMERICAN SOCIETY OF MILITARY COMPTROLLERS PANAMA CITY CHAPTER
ARTICLE I -Name The name of this organization will be the "Panama City Chapter of the American Society of Military Comptrollers." It is a Type 2 -affiliated organization under AFR 34-4. Military comprollership is defined as the profession of comptrollership in the Department of Defense and the Coast Guard, to include the fields of fmancial and general management, accounting, fmance, budgeting, programming, reporting, statistics, auditing, cost analysis, engineering, automatic data processing, operations research/systems analysis, and such other fields as the National Council may designate. It is a local organization, but it will be affiliated with the National organization, American Society of Military Comptrollers, Mount Vernon, Virginia.
ARTICLE II -Purpose of the Chapter
Section 1. The purpose of this Chapter is to: a. Afford a means by which members in the Panama City area who are or have been engaged in comptrollership may, through combined action, application of advanced knowledge, techniques and sound management, assist in maintaining and improving the high standards of Comptrollership; b. Foster a spirit of good will and good fellowship among its members; c. Perpetuate the traditions growing out oftheir service together in and with the Armed Forces of the United States ofAmerica; d. Promote education and training in Comptrollership; e. Exchange ideas and techniques of dealing with common problems ofthe Services.
Section 2. To fulfill this purpose, the Chapter will: a. Conduct meetings, attend conventions, seminars, and other professional meetings; b. Initiate and exchange correspondence; c. Contribute to the National Society's publications in which ideas and professional information concerning Military Comptrollership are exchanged; d. Foster training opportunities.
ARTICLE III -General Provisions
Section I The organization operates and exists on a military installation only with the consent of the installation commander. This consent is contingent on compliance with the requirements and conditions of all DOD regulations.
Section 2 All members will understand fully that they are personally liable if the assets ofthe organization are insufficient to discharge all liabilities even though the organization may, in the meantime have been redesignated or dissolved. Additionally, all members are required to read the constitution and bylaws as a condition of membership.
Section 3 No individual member has the authority to commit or obligate Chapter funds. The President with a majority vote of the Executive Council is authorized to commit or expend funds in an amount up to one hundred dollars. Expenditures over one hundred dollars must be approved by a majority vote of the general membership attending a regularly scheduled mee!ing.
Section 4. Neither the United States Department ofDefense nor its various agencies shall be obligated, fmancially or otherwise, by any action ofthe organization, and the organization will not represent itself as an instrument ofthe United States Government.
Section 5. No facilities, equipment, or utilities on the Tyndall AFB, or Navy Coastal Systems Center other than private quarters, may be used by private organizations without the prior approval ofthe host services commander.
Section 6. The organization's programs and activities will not prejudice or discredit the military services or other agencies pf the US Government.
Section 7. The organization will not engage in any activities which are in conflict with those authorized for Type 2 affiliated private organizations described in DOD regulations.
Section 8. Basic Policies: The following are basic policies of this organization. a. The "articles of organization" for the organization include this constitution and its bylaws, as from time to time amended. In the event of any conflict between this constitution and the bylaws, this constitution shall govern. b. The organization shall be noncommercial, nonsectarian, and nonpartisan. c. The name ofthe organization or the names ofany members in their official capacities shall not be used in any connection with a commercial concern, or with any partisan interest, or for any purpose not appropriately related to promotion ofthe purposes ofthe organization. d. The organization shall not, directly or indirectly, participate or intervene (in any way, including publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise. e. The organization is formed exclusively for educational purposes as listed in Article II including, for such purposes, the making of contributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). f. No part of the earnings ofthe organization shall inure to the benefit of, or be ditributable to its members, trustees, officers, or 'other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. No substantial part of the activities of the organization shall be carrying on of propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted (a) by any organization exempt from Federal Income tax under section 501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law) or (b) by an organization, contributions to which are deductible under section 170(c)(2) ofthe Internal Revenue Code of 1954 (or corresponding provision ofany future United States Internal Revenue Law). g. This activity has extremely low liability exposure and normal activities will not involve a large insurable risk. However, it is understood that any activity involving a high risk will warrant obtaining insurance coverage commensurate with the risk.
ARTICLE IV -Membership
Section 1. There shall be five classes of membership: a. Active members shall be persons who are or have been employed as professionals in the military comptrollership field and who, to remain in good standing, have paid the appropriate dues and fees. b. Life Members shall be those Active Members who have been in good standing for twenty consecutive years, or who are past National Presidents. c. Associate Members shall be persons who, though not qualified for Active or Life Memberships, demonstrate an interest in the military comptrollership field and who to remain in good standing, have paid the appropriate dues and fees. d. Honorary memberships may be conferred upon persons making significant contributions to military comptrollership who are not eligible for, or who would not otherwise be expected to join, one ofthe other classes ofmembership. e. Corporate Members shall be corporations which demonstrate an interest in the military comptrollership field and who to remain in good standing, have paid the appropriate dues and fees. Section 2. Application for Active, Life, Associate and Corporate Memberships shall be tendered to the National Headquarters ofthe Society on application forms designated for that purpose. Honorary members shall be nominated by a Chapter President or National Executive Committee member and approved by the National President.
Section 3. Honorary Members have the right to speak at meetings but not to make motions, vote or hold any office in the society.
Section 4. Dues will be established by the National Council. In addition to the national dues, the local Chapter will collect annual dues as established by the General Membership.
Section 5. Applicants for membership will receive notice of acceptance to membership from the National Executive Director.
Section 6. An active member, who in the opinion ofthe Chapter, brings discredit upon the society, will be expelled. A member so expelled by the Chapter may appeal the action to the National Council whose decision will be final.
Section 7. An active member who will fail to pay the prescribed annual dues within a period oftime fixed by National Headquarters will be suspended. If this cause for suspension will not have been rectified within one year from the date of delinquency, the suspended member will be dropped from the Society. A member suspended for non-payment of annual dues may be readmitted to the Society by the National Council upon application through the Chapter.
Section 8. An active member who will have resigned will be dropped, effective with the date ofthe resignation, from the membership ofthe Chapter.
Section 9. A member who will have resigned, been suspended, or expelled, will forfeit all privileges in the Society, and all his rights will cease and terminate in all holdings and assets, real property and effects owned or held in trust or operated by the Panama City Chapter of the American Society of Military Comptrollers.
Section 10. Every individual who is a member ofthis Chapter is entitled to all benefits of such membership. Any individual who subscribes to the purposes and basic policies ofthis organization may becomeamember ofthisorganization, subjectonlytocompliancewiththeprovisions ofthe organization's constitution and bylaws. Membership in this organization shall be available without regard to race, color, creed, sex, or national origin.
ARTICLE V -Officers
Section 1. The following officers ofthe Chapter to be called the Executive Committee, will be elected annually as specified in the By-Laws, and will serve without compensation. a. President. b. 1st Vice President (Ways and Means and Parliamentary Procedure). c. 2nd Vice President (Program and Education). d. 3rd Vice President (Membership and Publicity). e. Secretary. f. Treasurer. g. Such other officers as may be necessary may be appointed or elected as the Chapter may decide.
Section 2. Officers will be elected during the last quarter (1 July -30 September) of the fiscal year and will take office on the first day (l October) ofthe next fiscal year. Officers shall be elected by simple majority vote ofthe Chapter's Membership. Officers will serve for a term of one year.
Section 3. No person will be eligible to hold office, be a voting member of a committee, hold a position of authority or trust in the Chapter unless that person is an Active or Life Member in good standing at the date of election, be of good moral character, and reflect the highest ideals ofthe profession.
Section 4. Any officer may be removed from office for proper cause by a three-fourths vote ofthe membership of the Chapter attending in regular or special meeting. Proxy instruments submitted by absent members will be considered as valid deputation of voting privilege and, as such, will be acceptable as a right of vote.
Article VI -Nominating Committee
Section I. Each year prior to the election of officers, a Nominating Committee will be established. The Nominating Committee will be composed of four members selected by the President from the membership at large. Nominees selected by the Committee will be reported to the Executive Committee at least one month prior to the date of election. Additional nominations may be made at the time election from the floor at the regular meeting.
Section 2. Only those persons who have signified their consent to serve if elected, shall be nominated for or elected to such office.
Section 3. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members ofthe Executive Committee. In case a vacancy occurs in the Office of the President, the First Vice President shall serve notice of the election and act as President until the election.
ARTICLE VII -Duties ofOfficers
Section 1. The President will be the presiding Office. He will enforce all laws, contracts, etc, and execute such papers as will require his signature. He will exercise general supervisory control over all affairs ofthe Chapter. He is exofficio member of all committees, or other governing bodies, and may at his pleasure examine their minutes, books, and records~
Section 2. In a temporary absence the President, the 1st Vice President will perform the duties. ofthe· President.
Section 3. The t'st Vice President (Ways and Means and Parliamentary Procedures) is responsible for organizing fund raising activities to support Chapter activities and for insuring that meetings are conducted using proper parliamentary procedures in accordance with Robert's Rules of Order Revised.
Section 4. The 2nd Vice President (Program and Education) is responsible for making arrangements for general membership meetings. In coordination with the President, he will be responsible for the programs and agenda of such meetings. He will distribute available educational material to the Chapter membership.
Section 5. The 3rd Vice President (Membership and Publicity) is responsible for recruiting new mem~ers and retaining current members and for publicizing noteworthy activities of the Chapter.
Section 6. The Secretary will record the proceedings of the meetings. He will keep an exact roster of the membership; be custodian ofthe Charter, seal, laws, documents, and papers ofthe Chapter. He will maintain contract with the Executive Director, answer correspondence, provide assistance, and perform such other duties as may be directed by the President.
Section 7. The Treasurer will receive and deposit all monies ofthe Chapter, pay its just bills, maintain its books of accounts, and make appropriate reports on the fmancial condition ofthe Chapter to the President and the members as directed. He or the President will sign all checks or warrants on the funds ofthe Chapter.
ARTICLE VIII -Meetings and Quorums
Section 1. At least quarterly meetings of this organization shall be held. Dates of meetings shall be determined by the Executive Committee.
Section 2. Special meetings of the organization may be called by the President or by a majority of the Executive Committee.
Section 3. The election meeting shall be held during the period I July -30 September.
Section 4. Ten members shall constitute a quorum for the transaction of business in any meeting of this organization.
ARTICLE IX -Dissolution A two-thirds majority vote of all Chapter members eligible to vote is required to effect dissolution ofthe Chapter. The net assets of the Chapter, upon dissolution, will be distributed under the direction of the Executive Committee who will coordinate with the National Executive Committee the dissolution ofthe Chapter. Any distribution ofthe Chapter's assets will only be made to nonprofit, or charitable organizations. Chapter records will be forwarded to the National Headquarters.
ARTICLE X -Rules of order All meetings of or in connection with the business ofthe Chapter will be conducted in accordance with "Roberts's rules of order."
ARTICLE XI -By-Laws This Constitution may be implemented by such By-Laws as necessary and said By-Laws will be effective when passed by a majority vote of the Chapter membership. A copy of this Constitution and the By-Laws' will be submitted to the National Council.
ARTICLE XII -Amendments This Constitution may be amended by majority vote ofthe Chapter membership at a regular meeting and such amendments will become effective immediately. A copy of any amendments will be submitted to National Headquarters.
ARTICLE XIII -Effective Date
Section 1. Adoption: This Constitution, together with the organization's By-Laws, shall become effective when approved by a majority vote of the organization's general membership.
Section 2. Amendments: a. This Constitution and the organization's By-Laws may be amended at any regular meeting of the organization by a majority vote ofthe members present and voting, provided that notice of the proposed amendment shall be subject to approval by the organization's Executive Committee and the installation commander. b. A committee may be appointed to submit a revised constitution or set of By-Laws as a substitute for the existing constitution or bylaws only by a majority vote ofthe Executive Committee. The requirements for adoption of a revised constitution or bylaws shall be the same as in the case ofan amendment. c. The constitution and bylaws shall be reviewed every year by the Executive Committee
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