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NATIONAL ORGANIZATION OF MOTHERS OF TWINS CLUBS, I TWINS MAGAZINE M.O.S.T. (MOTHERS OF SUPERTWINS) SIDELINES NATIONAL SUPPORT (BEDREST SUPPORT) THE TRIPLET CONNECTION
By-Laws
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Please note that every member club of the National Organization of Mothers of Twins Clubs, Inc. is also accountable to the NOMOTC By-Laws and Standing Rules. For more information, please e-mail us OR visit NOMOTC's website.
If you would rather download the by-laws click here.
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February 2006
NAME
The name of this organization shall be the Aloha Mothers of Multiples Club, O’Ahu, Hawai’i Chapter (AMOMC).
PURPOSE
Section 1. The purpose of this organization shall be to benefit the members by exchanging ideas on the raising and care of twins and other multiple births. Professional advice and information shall be given; there will be a clothing exchange; various community activities and social activities for members.
Section 2. This organization shall be non-profit, non-sectarian and non-partisan.
MEMBERSHIP
Section 1. Eligibility. Membership shall be open to families of twins, triplets or other multiples; families pregnant with twins, triplets, or other multiples; families expecting to adopt twins, triplets, or other multiples; families of adopted children whose age difference is six months or less.
Section 2. Fiscal Year and Dues. The fiscal year of AMOMs shall be from August 1st to July 31st.
Annual dues for active members shall be thirty dollars payable by August 1st. After the third month of delinquency, all membership privileges shall be revoked.
Inactive members shall pay an annual fee of twenty dollars and shall receive the monthly newsletter. She may not vote or attend Board Meetings. After attending two General Meetings or two social functions within one fiscal year, she must become active by paying ten dollars.
No refunds will be given nor transfer of funds made to other members of multiples club.
Prospective member dues are payable after a 3-month trial membership, if they wish to join. Prospective members may attend social functions provided they make the appropriate contributions.
Section 3. Withdrawal, Expulsion, and Reinstatement. A member may request to be removed from active roll. A member may request to be placed on the inactive roll.
The Executive Board, by unanimous vote may expel a member who fails to abide by the By-Laws of the organization. This action must not be based on race, color, creed, religion or personal conflicts.
No refunds shall be made for any reason.
Reinstatements may be obtained by unanimous approval and by the compliance of conditions set by the Executive Board.
OFFICERS
Section 2. Term of Office. Terms of office shall be for one year. No member shall be elected to the same office more than two consecutive terms. One term will run from June 1st to May 31st.
Section 3. Vacancies. Should the President or any other Officer resign before her time expires, she shall be replaced by means of a special election at the next General Meeting.
The Executive Board shall declare the position of any officer vacant if such officer fails to attend two consecutive Board Meetings without an adequate excuse.
EXECUTIVE BOARD
Section 1. Executive Board. The Executive Board shall consist of all elected officers and all appointed chairmen of major and minor committees and the immediate past president.
The Executive Board may declare the position of any major committee chairman vacant if such fails to attend two consecutive Board Meetings without an adequate excuse.
The Telephone, Librarian, Preemie Closet, Friendship, Raffle and Refreshment Chairmen are, however, encouraged to attend Board Meetings whenever possible.
Section 2. The Executive Board shall transact the routine business of the organization, submitting recommendations to the general membership for approval. They shall take no action which conflicts with any vote of the membership.
Section 3. Board Meetings. The regular meetings of the Executive Board shall be held when deemed necessary and as called by the President. Special meetings of the Executive Board may be called by the President and must be called upon request of five members of the Executive Board.
Section 4. For transaction of business of the Executive Board, one vote over one-half of the total Executive Board members present shall be necessary.
Section 5 Duties.
- President – Presides at all Board and General Meetings. Shall appoint all committee chairmen at the beginning of the fiscal year and appoint special committees as needed. She may not vote in the election of officers; may not vote on motions except in the event of a tie vote; shall give the Secretary an agenda before every meeting. Is authorized to sign checks on the bank account of the Club.
- Vice President - Shall act as an aid to the President, and shall in her absence, preside at all meetings. She shall be chairman of a major committee.
- Secretary – Shall keep accurate records for the business of all meetings of the organization and of the Executive Board. Shall be prepared to refer to the minutes of the previous meetings; shall attend to official correspondence for the organization; shall maintain the by-laws; and shall submit minutes of all business meetings to the Editor of the newsletter by the specified deadline.
- Treasurer – Shall receive and disburse all money belonging to the organization; shall keep all records of income and expenditures. Shall collect and keep accurate records of all members’ dues and prepare such financial reports as are necessary for having an audit made of the books at the end of the term by a committee appointed by the President. Shall submit the monthly regular Treasurer’s report to the Editor of the newsletter by the specified deadline.
- Community Service – The community service chair shall appoint a committee to aid her in investigating all prospective philanthropic projects suggested by members, presenting complete information to the Executive Board when requested, and shall submit informational community service projects to the Editor of the newsletter by the specified deadline.
- Membership – The membership chair shall maintain current records of active and inactive members; maintain the membership file and a file of prospective members; and order and distribute name tags to new members after three months of active membership and shall submit all requested information on new members and the names of all guests to newsletter by the specified deadline.
- Newsletter Editor – The newsletter chair shall act as Editor of the Mahana ‘Ulili, appointing a staff to assist her in editing, publishing, and distributing the newsletter monthly. Subscribers who request the newsletter will pay fifteen dollars per year. Items sold through the newsletter are to donate 10% of the monies to the Club treasury.
- Program – The program chair shall make all arrangements and present the program at all regular meetings and shall prepare an article outlining the program to be given at the upcoming regular meeting to submitted to the Editor of the newsletter by the specified deadline.
- Publicity – The publicity chair shall be responsible for informing the public of the organization and its activities through the news media and for coordinating the spring expo.
- Social – The social chair shall appoint committees to aid her in planning all social events and shall submit information on all scheduled social activities to the Editor of the newsletter by the specified deadline.
- Ways and Means – The ways and means chair shall appoint a committee to aid her in planning all fundraising projects, presenting complete information to the Executive Board when requested, shall be responsible for offering t-shirts and bumper stickers for sale at general meetings and shall submit information on all Ways and Means projects to the Editor of the newsletter by the specified deadline.
- Military Relations – The military relations chair shall maintain current records of all military families. He/she will follow up with military families, track spousal deployments, organize support networks, operate the military to local family link up program, assist transitioning military families by providing information about AMOMs if they are being stationed in Hawaii or assist with finding a multiples club if they are moving from Hawaii to another area.
- Friendship – The friendship chair shall investigate all emergencies, illnesses, and hospitalizations of the member and her immediate family, providing help and an appropriate remembrance from the organization when applicable. She shall also keep track of pregnant members and inform the club of new births.
- Librarian – The librarian chair shall maintain the club library and scrapbook. All other books accrued shall be by donation only.
- Refreshments – The refreshments chair shall plan and be responsible for the refreshments served at each general meeting.
- Raffle – The raffle chair shall coordinate a raffle for the regular meetings.
- Telephone and E-mail – The telephone and e-mail chair shall check the club voicemail and respond to necessary messages. She shall also check the club e-mail account and reply to those that she can, and forward others to the appropriate board member.
- Preemie Closet – The preemie closet chair shall keep the preemie clothes that AMOMs has to offer to members. She will remind members of thiis option at each meeting, and make sure that the clothes are available to parents who have preemies.
NOMINATIONS AND ELECTIONS
Section 1. Nominating Committee. The nominating committee shall consist of the President as the Chairman and four (4) members to be nominated from the floor at the March General Meeting.
This committee shall present a slate of at least two (2) persons per office whenever reasonably possible or at the end of April General Meeting. Following the presentation of the committee report at the April General Meeting, nominations may be made from the floor.
The nominating committee or anyone nominating from the floor shall obtain the prior consent of all candidates.
Section 2. Candidate. A nominee for President should preferable have served on the Executive Board for not less than six months.
A nominee for any elective office shall have been active for not less than six months prior to nomination. Exceptions may be made at the discretion of the Executive Board.
Section 3. Elections. Annual elections shall be held in May. To be eligible to vote, those voting must have paid dues and been active members prior to May 1. Elections shall be by secret ballot by those eligible members in attendance or by a signed absentee ballot mailed to the Nominating Committee chairman before the May General Meeting.
A candidate must receive a majority of the vote (one vote over one-half of total cast) to be elected. A tie vote of the highest order shall be re-balloted. In case of a tie, a second ballot shall be taken between the candidates receiving the highest number of votes. A second tie shall be decided by lot.
MEETINGS
The regular meeting of this organization shall be held each month with the exception of December or as designated by the President. The meeting night shall coincide with the day available at the meeting location. Meetings will be held on the 3rd occurrence of that day in any given month. The time and place of the meeting shall be designated by majority vote of the Executive Board.
FINANCES
Section 1. Expenditure Authority. The President shall have the authority to approve expenditures up to a maximum of fifty dollars ($50.00).
The Executive Board shall have the authority to approve all expenditures over fifty dollars to a maximum of one hundred dollars ($100.00).
The membership shall approve all expenditures over one hundred dollars ($100.00).
Section 2. The treasurer shall pay all bills as long as it falls within the approved budget up to $100 per function.
Section 3. The AMOMC will help members in needy times with food, baby sitting and clothing whenever possible, but not supply monetary assistance.
Section 4. The treasurer shall only make checks payable to a member or business providing a service.
Section 5. All transactions will be made with checks. All monies received will be deposited and checks will be written for expenses.
EXCHANGE TABLE
Section 1. The Exchange Table will be held three times a year; March, July and November.
Section 2. Format for the Exchange Table will govern the conduction of exchange.
MISCELLANEOUS
There shall be no active soliciting during meeting time unless approved by the Executive Board. Ten Percent (10%) of all monies raised through such solicitation shall be donated to AMOMC.
All members names and phone numbers shall be used for AMOMC business only unless otherwise specified by that member.
AMENDMENTS
The By-Laws of this organization may be amended at any regular meeting by a two-thirds (2/3) vote of all members present, said amendments having been published in the Newsletter preceding the regular meeting of the organization.
FORMAT FOR THE CLOTHING EXCHANGE TABLE
The chair of the exchange table will have overall responsibility for the following:
Setting up the tables and organizing clothing into proper age groups and sexes. Donators are asked to size clothing before hand.
Setting up an area exclusively for twin outfits: i.e. Matching girl, girl/boy, or boy sets. These items are to be taken as sets. All matched sets would go in this area unless donator requests they be taken be put out for general selection.
- Selection of items may not be made until the room is officially opened by the chair. (All club business will cease at this time.)
- Paid members will have first choice of table items. Then all other members and prospective members will be invited to take from the table.
- Twin Table: After the selection of sets is completed, single selection may be made by paid members before unpaid or prospective members may participate.
- Those participating in the exchange table are asked to take items of the size that their children will use within the next six month period.
- Members may donate to and take from the table at anytime. (Do not need to donate in order to take.)
- People selling items at the table are to donate ten percent (10%) of the monies received to the Club Treasury.
- Items remaining after the table has been completed may be taken for friends or relatives. All items not taken thereafter shall be donated to a worthy cause.
- It is preferred that no lengthy business meeting or program be held on the same night as Exchange Table.
