August 1, 2005

President Gayla Hall opened the meeting at 7:05 p.m.

OLD BUSINESS:

*Coach Dustin Haile needs new baseball uniforms for the boys. He showed us 2 examples from Winning Edge (Chad): 1. Basic Mesh-full button down/ 2. Basic Mesh with pinstripes. Coach Haile said he prefers the pinstripe uniform, and asked Gayla about the pants. Gayla told him in the past the parents have purchased the pants. Coach Haile said he would like to order the red shirt with pinstripes and the writing would also be white, but the shirt would be accented with a blue outline. He wants white pants and royal blue socks. The shirts are regularly $28.50 and with everything on them, Chad would sell them to us for $22.00. The pants normally cost $20-$25 and we could purchase them for $15.00. Also, Chad would not charge us extra for the XL and XXL sizes. The approx. cost for style #1 would be $980; and style #2 would be $1013. Gayla told him the Booster Club also purchases the hats and socks and Chad wants red hats and royal blue socks. The Winning Edge could send someone to the school for a complete "fitting" soon and it would take approx. a week and half because they are all "stock items." Ann made a motion and Gayla 2nd it to purchase the baseball uniforms that Coach Haile prefers.

(Coach Haile later came into the meeting to say he contacted Chad at The Winning Edge and rounded up the quote for style #2 to $1,020 and they will be ordered and someone can come this week to the school to "fit" the players. )

*Sweetcorn and Watermelon - Gayla said we cannot sell Dippin' Dots because of no electrical outlet. Gina received our $100 check back from them. Tami offered to check with some businesses on the electrical outlet. Gayla suggested we might share a booth with PTO and cut the costs. Tami will let us know.

*Gayla suggested that we might sell Dippin' Dots at Cedarhurst Craft Fair if we can't do it at Sweetcorn and Watermelon. Ann told Gayla that Vicki Penrod was chairperson over the kid's area last year and she would probably know our contact person.

*Gayla will call Tom Portner about the Golf Scramble. Tami said Tom is out of town because of a death in the family.

*Gayla said the cabinets in the concession area are a work in progress. Eventually they will replace the tables.

*Gayla said we never received a bill from Kevin Turrentine and Greg Wood for their electrical service. Ann told Gayla to check with Donnell. Everyone agreed if we did not get a bill from them, then the Club will get each of them a gift certificate for their services.

*Gina gave the Treasurer's Report: Current Balance is $6,840.23. Gina did an Income/Expense Report for Ann to send in for the renewal of our tax exempt number. Ann said it will be mailed along with the By-Laws tomorrow morning. The income/expense report from 7/1/04-6/30/05 showed a loss of -$3,541.69. We discussed the COKE contract and Gayla is going to have the school attorney (Jerry McDonald) look over it. Gayla said initially the contract is supposed to expire in January 2007. Gina collected a $13.50 check for a repayment on a NSF check. Gina talked about changing banks to People's Bank and they told her 1. we only get copies of cancelled checks and 2. we can do multiple deposits (without a fee). The bank told Gina that it's to our benefit that the school has their account with them, also and we may have to umbrella the large # of deposits under the school account so there isn't a fee. Gayla made a motion to change to People's Bank as long as we don't have an extra charge on deposits and Tami 2nd it. Gayla made a motion to accept the Treasurer's Report and Tami 2nd it.

*Shootout Teams- Gayla talked about teams wanting to be in our shootout tournament. It will be Nov 11/12. Also, Gayla said Coach Rodgers is wanting to add back in the Boy's 5th grade tournament this year.

*Secretary's Report- Ann read the minutes from our last meeting (Monday, May 2, 2005). Gayla made a motion and Gina 2nd it to accept the Secretary's Report.

NEW BUSINESS:

*Registration Table- Ann will sit at the registration table and encourage parents to sign up to volunteer. Again this year there is no membership fee. We discussed the sign up sheet- name, child's name and grade, home/cell phone, e-mail address.

*Website Link for Booster Club- Mr. Phifer can do a link for us from the school page. Gina volunteered to do that for the club. Ann made a motion for Gina to do the website link for the Booster Club and Gayla 2nd it.

*Monthly Newsletter- Ann volunteered to write the article for the newsletter monthly as long as she can ok it with Gayla/Gina. Ann will e-mail the info to Gayla to confirm each month.

*PIZZA/DESSERT SALES- We discussed starting and ending dates for the fundraiser and decided on Friday August 26th as the start date and Friday Sept. 9th as ending the selling time. Gayla will call Mr. Tucker and discuss the prizes/assembly/and delivery date with him.

*Baseball Umpires- We discussed the Booster Club paying them again this year. (Last year we agreed to pay them for 1 year). The problem being the Board Meeting is on the same night as the first ballgame and the umpires will need to be paid that night before the Board meets. Gayla and Ann will discuss it at the meeting. Tami made a motion and Gina 2nd it for the Booster Club to pay the umpires for the first ballgame.

* S'ville X-Country Meet at the Airport Park- We discussed concession items and we will only get bananas (in the fruit category). Shawn Smith volunteered to get the fruit drinks (grape, apple and water)-3 cases for no cost to us. Ann will call Dixie Cream and get 2 large boxes of donuts (Gina said we spent $40 last year on donuts--mostly plain, few mixed donuts). Ann will pick them up early Sat. morning. Gina thinks she can borrow us a huge cooler from work--we'll have to cover up the "Budweiser" sign. She will let Gayla know--if not, then Gayla will get a camping cooler at Sam's for the club. Gayla will call Flota's Ice House about ice for the huge cooler, also.

*Ice Machines - We are on borrowed time on our existing ice machine. Tami will check on new prices for ice machines so we'll have info when our existing machine quits.

*Shelter Tent- Gayla would like to have the club purchase an easy assembly tent that could be used for different events.

*Audit Books for FY 2004-2005: Gina will take the books to Susan Eacret for auditing the last fiscal year for the Booster Club.

*We discussed the possibility of PEPSI replacing the Coke contract. Tami had a great idea in that maybe PEPSI could help us pay for a new gym floor! Shawn talked about the high school now having a PEPSI contract (instead of Coke as in the past). Shawn formerly worked for Pepsi and is getting some information to Gayla for future reference.

MOTION TO ADJOURN: Tami made a motion and Gayla 2nd it to adjourn at 8:35 pm. Our next meeting will be on Tuesday (because of Labor Day) Sept. 6th at 7 p.m.