VOLUNTEER POSITIONS

BR Figure Skating Club/BR Skating Academy

 

The following is a listing of BRFSC volunteer positions with a brief description of the duties for each.  The BRFSC is a volunteer run club, it depends on its members for the smooth running of all Club activities.

 

 

BRFSC Executive Board:

These positions are

§         President, Vice President, Treasurer, Secretary

§         Elected by the BRFSC/BRSA membership

§         Two-year terms

 

President

a     Call and preside over all BRFSC Board meetings

a     Run meetings in accordance with Robert’s Rules of Order

a     Create meeting agendas

a     Collect all ice payments from the membership

a     Record and deposit payments

a     Turn deposit slips and record of all cash/checks received to Treasurer

a     Check PO Box and Lock Box for all correspondence

a     Attend all BRFSC Board meetings

 

Vice President

a     Organize early and late registrations

a     Organize Sell and Swap

a     Ice scheduling

a     Receive ice bills from the arena

a     Check and submit ice bills to the BRFSC Treasurer for payment

a     Attend all BRFSC Board meetings

 

Treasurer

a     Write all checks for the BRFSC and/or BRSA

a     Responsible for the collection of outstanding money

a     Responsible for up-to-date reconciliation of check book to the bank statements

a     Attend all BRFSC Board meetings

 

Secretary

a     Take minutes at all meetings

a     Keep up-to-date membership list

a     Create all address labels for mailings

a     Create and distribute BRFSC newsletters in the absence of a Newsletter Coordinator

a     Attend all BRFSC Board meetings

 

 

Board Appointed Volunteer Positions

Ice Show Director

a     See Addendum B: Ice Show Policy, Item 3

 

BRSA Treasurer

a     Write checks for the BRSA

a     Responsible for the collection of outstanding money

a     Responsible for up-to-date reconciliation of check book to bank statements

a     Attend monthly BRFSC Board meetings

 

Pro Liaison

a     Is the Liaison between the coaches and the BRFSC Board

a     Is the mediator between coaches and between coaches and skating families

a     Call and presides over monthly coaches meetings

a     Attend monthly BRFSC Board meetings

Volunteer Coordinator

a     Organize all Ice Monitor and Music Monitor scheduling

a     Hold training sessions for all Ice and Music Monitor’s

a     Keep up-to-date record of all volunteer hours fulfilled and reports them to the BRFSC Treasurer

a     Create check in sheets for the Ice and Music Monitor’s books and has these books ready and at the rink in the music box drawer BEFORE the first day of all skating sessions (fall, winter, spring, summer)

a     Attend monthly BRFSC Board meetings

 

BRFSC Testing Coordinator

a     Organize all ISI test sessions for the BRFSC

o        Create schedule

o        Create judging appointments

o        Make sure the judges have pens and clipboards

o        Make sure there is at least one ISI Coaches and Skater’s Handbook available during all test sessions

a     Contact coaches with testing registration deadlines

o        Registration deadline should be 2.5 weeks BEFORE the test date

a     Keep copies of testing registration papers up-to-date and in folder located in the music box drawer

a     Keep copies of the judges papers up-to-date and in folder located in the music box drawer

a     Register all ISI tests w/ the ISI in a timely manor

a     Keep a record of all tests passed by BRFSC skaters

a     Order all ISI badges as needed

a     Hand out all ISI badges once a test is passed

a     Keep a record of all coaches who judge ISI tests and turns in a payment record to the BRFSC Treasurer

a     Attend monthly BRFSC Board meetings

 

Parade Coordinator

a     Organize at least two (2) parades for the BRFSC/BRSA

o        BR Homecoming

o        Ferris Homecoming

o        Holiday Parade

o        Fourth of July Parade (highly encouraged)

a     Register the BRFSC and BRSA for community parades

a     Inform BRFSC Board and BRSA Director of parade dates/times

a     Create interest with all members to participate in the parades

o        Hang flyers at rink

§         Include date, drop-off time, drop-off place, pick-up place, your name and contact phone number/email address

o        Arrange for email announcement to be sent

o        Arrange for information to be printed in a newsletter

a     Create or arrange for the creation of informative flyers to be handed out by skaters during parade

a     Be the contact person for all questions the BRFSC/BRSA membership may have

a     Arrange for a float and/or pick up truck

a     Create or arrange for the creation of BRFSC/BRSA posters/banners for skaters to carry during parade

 

Newsletter Coordinator

a     Create all BRFSC newsletters

a     Contact and collect information from all sources

o        BRFSC Board

o        BRSA Director

o        Ice Show Director

o        Parade Coordinator

o        Coaches

a     Arrange for printing of newsletters

a     Arrange for delivery of newsletters

a     Attend monthly BRFSC Board meeting

 

Membership Jackets Coordinator

a     Arrange for order taking of jackets as the need arises

o        For coaches, skaters, and parents

a     Arrange for the pick up of new jackets by the membership

a     Keep in close contact w/ the BRFSC Board as to money needing to be sent for orders

a     Keep up-to-date money record for each order place

 

Your BRFSC $100.00 Volunteer surcharge is waived for the season(s) that you fill either a Board position or a Board Appointed position.

 

 

 

 

 

 

 

Other Volunteer Positions

These positions

§         Are scheduled by the skating family on a first come, first filled basis

§         AFTER 10 skating hours of volunteer time have been completed & confirmed by the BRFSC Volunteer Coordinator, the BRFSC $100.00 Volunteer Surcharge will be deducted from skating bills or refunded to you

 

Music Monitor

a     Play music during skating hours that need music played

o        BRFSC Private Lesson hours

o        BRFSC Team hours

a     Open music box if volunteering for the first skating hour of the evening

o        Key located in the ice arena pro shop

a     Lock music box if volunteering for the last skating hour of the evening

o        Key must be returned to the ice arena pro shop

a     Must attend a training session

o        Date and time set by the Volunteer Coordinator

 

Ice Monitor

a     Check in skaters BEFORE the skating hour may begin

a     Remain present at rink side for the duration of the skating hour signed up for

a     Take care of injured skaters

o        Get ice, bandages, etc.

o        Write out incident report if needed

o        Contact parent or guardian if needed

o        Call for medical help if needed

a     Pick up Ice Monitor folder if volunteering for the first skating hour of the evening

o        Folder located in the music box drawer

a     Put away Ice Monitor folder if volunteering for the last skating hour of the evening

o        Folder must be returned to the music box drawer

a     Must attend a training session

o        Date and time set by the Volunteer Coordinator