WHITEMAN OFFICERS’ SPOUSES’ CLUB
CHARITABLE ASSOCIATION CONSTITUTION
WHITEMAN AIR FORCE BASE, MISSOURI
Effective September 1, 2008

ARTICLE I
NAME

The name of this organization shall be the Whiteman Officers’ Spouses’ Club Charitable Association, hereinafter referred to as the WOSCCA or the Charitable Association. It shall be a private organization located at Whiteman Air Force Base operating under the parameters of AFI 34-223. This organization is an extension of the Whiteman Officers’ Spouses’ Club (WOSC) and cannot operate independently. Membership in one is automatic membership in the other, and all rules apply to both.

ARTICLE II
PURPOSE
The purpose of the WOSCCA is to conduct charitable and education functions, provided those activities are among those which a charitable and educational organization may engage in without risk to its tax exempt status under the applicable provisions of the Internal Revenue Code and its associated regulations.

ARTICLE III
NON-PROFIT ORGANIZATION
The WOSCCA is organized and operated exclusively to conduct educational and charitable activities allowed under the appropriate provisions of the Internal Revenue Code in which the membership of the WOSCCA wish to engage for no other purpose. No part of it revenue shall benefit any individual member.

ARTICLE IV
AUTHORITY AND LIMITATIONS

A. Authority

1. The WOSCCA is a private organization pursuant to the authority contained in the AFI 34-223. The organization is not an instrumentality of the United States Government and is not considered under Air Force control. The Organization is not entitled to sovereign immunities or privileges. No appropriated or non-appropriated funds of the United States or its instrumentalities shall be used to support the charitable organization either directly or indirectly. No act or omission of the charitable organization or of its officers or agents shall create a debt of liability upon the appropriated or non-appropriated funds of the United States or any of its instrumentalities.

2. The WOSCCA operates on a military base only with the consent of the installation commander. Operation is contingent upon compliance with the requirements and conditions of applicable Air Force regulations, including but not limited to conditions set forth in paragraph B or ARTICLE IV.

B. Limitations

1. The WOSCCA will conduct no program which will prejudice or discredit the interests of the United States Air Force or any government agency.

2. The WOSCCA will not conduct any business in the name of the United States Air Force. Official sponsorship or endorsement by Whiteman Air Force Base or by the United States Air Force of the WOSCCA and any of its activities may not by stated or implied by the WOSCCA.

3. Neither the United States Air Force nor any of its appropriated funds will claim the assets or incur the obligations of the WOSCCA or its funds.

4. The WOSCCA will not engage in any program that conflicts or competes with MWR activities, NAFI, or the Army and Air Force Exchanges Service.

5. When requested by the installation commander, the WOSCCA will have an audit completed of its financial status by an agency or persons the WOSCCA Budget Committee shall designate. All books and records of the WOSCCA will be audited at a minimum of once a year.

6. The WOSCCA is prohibited from resale activities except for occasional sales for fund-raising purposes in accordance with AFI 34-223.

ARTICLE V

MEMBERSHIP

All members of the Whiteman Officers’ Spouses’ Club, as stated in the Whiteman Officers’ Club Constitution, ARTICLE III, are automatically members of the WOSCCA.

ARTICLE VI

OFFICERS

The officers of the WOSCCA shall consist on the same officers as stated in the Whiteman Officers’ Spouses’ Club Constitution, ARTICLE IV, and they will preside over the WOSCCA.

ARTICLE VII

MEETINGS

Meetings of the WOSCCA will be called by the Chartable Chairperson and held prior to the General Board meeting when necessary.

ARTICLE VIII

FINANCES AND SOURCES OF INCOME

A. Funds

1. The funds of the WOSCCA will be received from accrued profits of the WOSCCA and WECOCA Thrift Shop, run by volunteers and occasional volunteer fund-raising activities to support only chartable and educational activities as regulated by the applicable provisions of the Internal Revenue Code.

2. The balance of the WOSCCA shall not be reduced to less than five hundred dollars ($500.00) unless approved by two-thirds (2/3) vote of the WOSCCA General Board.

B. Fiscal Year

1. The fiscal year of the WOSCCA will follow the board year and run from 1 June through 31 May.

2. The budget for the fiscal year will be approved by majority vote of the active voting members present at the regular general membership meeting in September. P>C. Banking

1. The President , Co-President, 2nd Vice President, Operational Treasurer, and Charitable Treasurer will have signature authority on the WOSCCA checking account.

2. Checks from the Charitable Fund, in the amount of $150.00 or less, require one signature only. Checks of $150.01 or more will be countersigned by two (2) of the above officials.

D. Audits – An Audit (or equivalent review process) of the WOSCCA financial records will be performed not less than annually, upon completion of the term of the Charitable Treasurer, and in compliance with ARTICLE VIII of the WOSC constitution.

E. Taxes

1. WOSCCA is recognized as a tax exempt organization under the applicable provisions of the Internal Revenue Code. To preserve that status, the WOSCCA is required to file income tax returns on an annual basis at the close of the fiscal year.

2. It will be the responsibility of the Charitable Treasurer to provide the auditor with all necessary information and records to prepare the returns. Any forms or correspondence received from the tax authorities will be immediately forwarded to the auditor.

3. It will be the responsibility of the auditor to prepare all required federal and state income tax forms.

4. It will be the responsibility of the President to sign all returns and to see that they are properly filed in a timely fashion.

F. Liability

1. The WOSCCA will not normally participate in or sponsor events which pose a significant level of liability exposure.

2. It will be the responsibility of the Charitable Treasurer to provide the auditor with all necessary information and records to prepare the returns. Any forms or correspondence received from the tax authorities will be immediately forwarded to the auditor.

3. It will be the responsibility of the auditor to prepare all required federal and state income tax forms.

4. It will be the responsibility of the President to sign all returns and to see that they are properly filed in a timely fashion.

G. Expenditures - The President or Co-President of the WOSCCA has the authorization to disburse no more than $100.00 for charitable requests per month without Board Approval.

ARTICLE IX

AMENDMENTS

Any proposed amendments to this Constitution must be submitted in writing to the Parliamentarian and/or President and must be signed by a minimum of five (5) active members of the WOSC/WOSCCA. A full revision requires a committee of no less than seven (7) active WOSC members and one (1) advisor. The proposed amendments will be reviewed at the general membership meeting, the posted for one (1) month. Voting procedures and adoption will occur as stated in the Whiteman Officers’ Spouses’ Club Constitution, ARTICLE IX.

ARTICLE X

DISSOLUTION

A. In the case of dissolution of the WOSCCA, funds in the treasury, at the time, will be used to satisfy any outstanding debts, liabilities, or obligations. The balance of these assets will be disposed of as determined by the membership.

B. The membership is liable under the laws of the State of Missouri for organizational debts in the event of the organization’s assets are insufficient to discharge liabilities. The members of the WOSCCA are advised that the WOSCCA is not a government instrumentality but a non-profit organization, that the United States Government will not be liable for the payment of any of the liabilities of the WOSCCA, and that the unsatisfied liabilities of the WOSCCA, may result in the personal liability of all active and associate members, even though the WOSCCA may be dissolved. Assets abandoned by the WOSCCA on or after dissolution will be distributed in such a manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (7) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine. The Board shall consider disposition of such assets by distribution to Section 501 (c) (7) exempt organizations associated with Air Combat Command. Any assets not so disposed of shall be disposed of the Court of Common Please in the county in which the principal office of the WOSCCA is then located, exclusively for such purposes or to such organization or organizations, as such Court shall determine, which are organized and operated exclusively for such purposes. The remaining funds may also be redistributed to Officers’ Spouses’ Clubs or clubs (functional equivalent) of any other base within Air Combat Command. A majority of the voting members present at the last regular meeting must approve the disbursement of funds.

ARTICLE XI

EFFECTIVENESS

This Whiteman Officers’ Spouses’ Club Charitable Association Constitution and Bylaws shall be effective upon adoption of the affirmation vote of a majority of the voting members present at the regular membership meeting, subject to the verification and approval of the Legal Office, Mission Support Group Commander, and Wing Commander.

Prepared by____________________

TAMMI NAMAN WOSC Parliamentarian

_________________

Date

The foregoing Constitution was adopted by a two-thirds majority vote of the membership during the regular general membership meeting of the WOSC held on September 11th, 2008.

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ERIN SIMS WOSC Co-President

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DIONNA TEMPLIN WOSC Co-President

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Assistant Staff Judge Advocate

_______________________________

KEVIN NAMAN, Maj, USAF

Commander, 509th Force Support Squadron

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PATRICIA McGINNIS, Colonel, USAF

Commander, 509th Mission Support Group

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GARRETT HARENCAK, Brig. Gen., USAF

Commander, 509th Bomb Wing