I. Name. The name of this organization shall be Magnolia PTO.

II. Purpose. The Parent Teacher Organization of Magnolia Public School purpose shall be to support the educational needs and goals of our children and to promote open communication between administration, school board, teachers, staff and parents within our public school and community. The PTO is a service organization made up of volunteers who advocate programs and activities that advance education, school spirit and a sense of community.

III. Membership. A. Eligibility. All parents and/or legal guardians of students who currently attend Magnolia Public School shall be eligible for membership in this organization. All teachers, staff and administrators, as well as, community members are eligible for membership. Regular members shall have the right to attend and participate in all meetings and activities of the organization. B. Voting members. All regular members who are current in the payment of annual dues shall be designated as voting members. A voting member has the right to vote on all issues before the membership, to elect officers, as to hold office. (All members have the right to be heard by the executive committee and may exercise their right to vote on executive committee officers after attending two general meetings within one fiscal year.)

IV. Meetings. A. Regular Meetings. At lease two general membership meetings of the PTO shall be held during each school year. The time and place shall be announced at least three days in advance. B. Special Meetings. The Executive Committee may call additional meetings when deemed necessary.

V. Officers. A. Positions. The officers of this organization shall consist of a President, Vice- President, Secretary and Treasurer(s). Only one person can be elected or appointed to fill any single position. These officers shall serve on a panel known as the Executive Committee. B. Eligible Members. All parents or guardians of students currently attending Magnolia Public School the have active membership by paying annual dues. C. Ineligible Persons. No Magnolia School Board Member may serve on the Executive Committee. Any past or current officer who has violated any section or provision stated with the original or amended by-laws shall be ineligible to serve on the Executive Committee at any time. A person/persons expelled from the PTO for violation/ violations of the code of ethics or inappropriate behavior while a PTO member shall be ineligible to serve on the Executive Committee and may be ineligible to participate in the organization as a member of the PTO.

VI. Executive Committee Positions. A. President. Duties include, but are not limited to; Plan and execute activities, programs and fundraisers for each year. Moderate PTO Executive Committee meetings and public meetings. Meet with school officials, staff and teachers. Promote a spirit of cooperation within the committee and school. Resolve disputes in a fair and impartial manner. Utilize all available resources in the community. Educate on PTO and school policy. Be an advocate of the school and the PTO. Provide positive leadership. Be a co-signer with Treasurer(s) all checks. B. Vice-President. Duties include, but are not limited to; Help chair various committees. Work with President to set goals, activities and programs. Be able to replace the President at various school and committee meetings. Work constructively to promote committee’s agenda. Compile and distribute school emergency closing list. C. Treasurer(s). Duties include, but are not limited to; Record and account all money received from fundraisers, book fairs, Pretzel sales, Santa shop, PTO membership, etc. Make a final report at the end of each school year to the Executive Committee, school board and general membership. The Treasurer shall provide all bank statements, receipts, deposits, withdrawals and all other papers needed to prepare certified audit of the books at the end of the fiscal year, every three years. The Treasurer shall make disbursements as authorized by the President, Executive Committee, or membership in accordance with the budget adopted by the membership. The Treasurer shall collect all membership dues as are established by the organization and shall certify to the Secretary an accurate list of the members of the organization. The Treasurer shall pay all bills presented to the committee and shall prepare a tentative budget at the beginning of each school year. D. Secretary. Duties include, but are not limited to; Shall receive from the Treasurer a list of the regular members who have paid dues and prepare the official list of voting members, shall see that all notices are duly given in accordance with these by-laws. Record minuets from all general and Executive Committee PTO meetings. In general, perform all duties incidental to the office of Secretary and such other duties as may be assigned by the President of the Executive Committee. The Secretary may head other committees as deemed appropriate by the President or Vice President.

VII. Elections. A. The election or appointment of vacant offices should take place during the last general membership meeting each year. If only one person applies for an office on the Executive Committee the position will be filled by appointment and no election is deemed necessary. However, if two or more persons vie for the same post on the Executive Committee, an election must be held for that position. In that case, the general membership must vote during a general membership meeting, preferable the last one of the year. All voting membership of the organization may participate in the election. The election shall be by written ballot or show of hands. The person with the majority vote shall assume the office in question. In the event of a tie vote by the general membership the Executive Committee shall appoint the officer from the persons vying for that post. B. Vacancies. Any mid-term vacancy in office because of death, resignation, expulsion or the inability to serve shall be filled by the Executive Committee for the un-expired portion of the term. However, should a vacancy occur in the office of President, the Vice- President shall immediately assume the office.

VIII. Executive Committee Responsibilities A. The Executive Committee is responsible for meeting with the administrators and school officials seeking approval for all PTO activities, programs, volunteers and fundraisers. B. The Executive Committee is to create committees and/or assign individuals to oversee, manage, and run PTO activities such as pretzel sales, fundraisers, dances, book fairs, etc. C. They are to set a goal or a mission statement. D. They are to define a reasonable budget for each school year. E. They shall meet with the teacher liaison committee to promote a spirit of cooperation, set goals, create programs and discuss relevant issues. F. They shall hold a least two general and/or public PTO meetings per school year outlining programs and providing membership with fundraising information and financial reports available and provided to the membership. G. Provide start up money after end of term for predecessors. H. Seek and recruit new committee members to replace previous Executive Committee upon their completion. Install a transition team after the completion of the first year if re-appointment or re¬election is not sought. This will provide an orderly transfer of information and leadership. I. Provide necessary documentations and financial statements for predecessors. All files, flyers, financial statements, fundraising information, brochures, phone numbers, lists are property of the PTO and shall be maintained on school grounds or by the President or Vice President. As of 12/01/02 they are stored in the school trailer on school property. J. Create a volunteer list. Assign at least one room parent depending on availability of volunteers to aid in classroom activities, parties, and events in all grades. 1. ALL ROOM PARENTS AND HELPERS MUST BE DUES PAYING MEMBERS OF THE PTO. Room parents and helpers are to adhere to class and school rules and regulations. The teacher in that classroom must approve any and all activities and/or programs conducted by room parents and helpers. Any room parent or helper who fails to comply; will be replaced. Room parents and helpers must adhere to the same code of ethics and decorum required of the Executive Committee officers.

IX. Miscellaneous. All PTO funds shall be used for programs, supplies, and activities that have been accepted by a majority on the Executive Committee and approved by the appropriate school official/officials. All activities, fundraisers and/or programs shall adhere to state and school guidelines. All original bank statements, cancelled bank checks, bank checks, Treasurer reports, bills, and receipts are property of the Magnolia PTO and should be stored and maintained by the President with a copy to the Treasurer(s). All fundraising materials and samples are property of the Magnolia PTO and should be stored and maintained by the President. Financial statements and itemized accounts shall be accessible to the public upon written request to the PTO Executive Committee. The PTO shall provide at minimum one financial statement of accounts to its members and an end of the school year report, upon request. The Magnolia Public School administrator and school board shall retain copies of the PTO treasurer’s report. No loans shall be made by the organization to its officers or members. No Executive Committee member or volunteer shall use PTO funds for personal use or financial gain. Any reimbursements for monies spent by officers or members or school affiliates on behalf of the PTO, must be accompanied by an original receipt to be forwarded to the Treasurer and a PTO check shall be issued to cover the expense.

IX. Code of Ethics. All Executive Committee Members are to maintain the proper decorum when representing the PTO and the school. The Executive committee should remain respectful, cordial and professional when representing the PTO. Room parents and helpers are PTO representatives and must comply with the code of ethics set forth by these by-laws. The following is considered a violation of the code of ethics: A. Physical abuse or assault. B. Verbal abuse or assault. C. Sexual misconduct. D. Racist or anti-Semitic behavior or remarks. E. Misappropriation of school funds. F. The undermining of the PTO’s purpose and charge to the students, school and community.

X. Expulsion. One or more persons may file a complaint to the executive committee against a member, room parent, room helper or executive committee member. Two or more committee officers must investigate the complaint. They shall then prepare a report to present to the executive committee. If the charges are deemed violation of the code of ethics stated in the PTO by-laws by the executive committee then they may vote to expel the individual from office or membership or both at which time he/she will relinquish his/her position and/or membership. A majority vote is required. Once expelled an individual may not serve as an officer, on a committee or as a room parent. The Executive Committee may expel an individual from office but vote to retain him/her as a member.