ARTICLE I - NAME

The name of the organization shall be MEDFORD TOWNSIllP HOME AND SCHOOL ASSOCIATION,

INC. (Also referred to as MEDFORD H.S.A.)

ARTICLE II - PURPOSE

The purpose of the MEDFORD H.S.A. shall be to further the educational concerns for the children of

Medford Township by:

I) Providing an informative avenue of communication between parents, teachers, and administrators

2) Providing a vehicle for personal participation in school- supportive services

3) Helping to facilitate the best possible education for the children

ARTICLE III - MEMBERSHIP

Membership in the organization shall be open to all interested residents and all parties involved in the

educational process of the children of Medford Township upon payment of annual dues.

ARTICLE IV - POLICY

No organization or association bearing the name MEDFORD HOME AND SCHOOL shall discriminate

against members or prospective members because of race, color, creed, national origin, sex, income, marital status,

educational background, or any other factor.

Membership lists shall be clearly marked "Confidential", and must not be used in the promotion of business

interests or given out to non-members.

ARTICLE V - TERMINATION OF MEMBERSIllP

Any member may voluntarily resign from MEDFORD H.S.A. Members of MEDFORD H.S.A. should

carefully consider the expulsion of any member. The members of the association should be careful to take no

action, which could bring about an allegation of discriminatory action, libel or slander actions, or any other actions

that might be considered derogatory to the member. Members are expected to act in good faith, and in the best

interest of MEDFORD H.S.A.

ARTICLE VI - MEETINGS

There shall be at least five meetings per year of MEDFORD H.S.A., except in the month of July.

Association business shall be transacted at the regular monthly meetings to be held on the third Tuesday of the

month. Special meetings may be called by the executive board whenever necessary. In emergency situations, when

business must be transacted in a short period of time, the Executive Board may meet and make appropriate decisions

with a majority vote. The Executive Board may cancel meetings if emergencies arise. Meetings of the Executive

Board are to be held as needed.

ARTICLE VB - DUES

Dues of the organization shall be voted upon and approved by the Executive Board. Dues are per family

and are payable on a yearly basis.

ARTICLE VIll - FINANCES AND RECORDS

MEDFORD H.S.A. shall provide for an annual review of the association's operations. The association may

employ such outside accounting assistance, on an annual basis. The expense of any such assistance is the

responsibility of MEDFORD H.S.A. Said review is to be completed not later than thirty days after the association's

fiscal year is completed. A budget must be submitted for approval by a simple majority of membership present at

the June regular monthly meeting.

All expenditures should be billed directly to H.S.A. whenever possible. All purchases and requests for

checks must be presented, with proper documentation, to the treasurer who will make every effort to respond within

five (5) days. All checks should be made payable to MEDFORD HOME AND SCHOOL ASSOCIATION or

MEDFORD H.S.A. Forward all checks to the treasurer within 5 days of receipt. All individual school spirit

activities such as sweatshirt sales, skating parties, etc., should be processed through the individual school's activity

fund. Media purchases are based on available proceeds Horn each school's book fair. Media Specialists shall

submit a copy of all expenditures to the Executive Board for our information. Profit of fundraising activities shall

be used in the best interest of the children of the Medford Township School District. Annual gifts shall be made to

all of the schools in the Medford Township Public School District. Principals must submit a copy of all

expenditures to the Executive Board for our information. In addition, special district-wide projects shall be

considered annually. A potential project goal shall be presented to the membership based upon recommendation of

the Executive Board.

ARTICLE IX - OFFICERS

The elected officers of the organization shall consist of a president, fIrStvice president, second vice

president, treasurer, assistant treasurer, and secretary.

The elected officers shall hold office for a term of two (2) years but may not serve in the same office for

more than one consecutive term.

In the event of a vacancy in the office of president, the first vice president shall become president and shall

fill the vacancy. Filling vacancies that occur during the time of office of any other officer shall be accomplished by

appointment by the president with the approval of the Executive Board.

The outgoing president will fill the position of parliamentarian, for a term of two years.

The president shall have the power to appoint persons to fill vacancies following the May elections.

ARTICLE X - ELECTION OFFICERS

The Nominating Committee shall be comprised of the parliamentarian, as a chairperson; a representative

nom each school; and a member-at-Iarge, who have been appointed by the president with the approval of the

Executive Board. No person serving on the Nominating Committee shall be presented as a candidate for an elected

position.

At the regular April meeting, and prior to the May election of officers, the Nominating Committee shall

present a slate for the offices of president, first vice president, second vice president, treasurer, assistant treasurer,

and secretary, and ask for any nominations Horn the floor.

The election of officers shall be held at the May regular monthly meeting. The candidate receiving the

majority of votes for each position shall be declared elected.

The Nominating Committee shall present a slate of persons to serve in non-elected H.S.A. positions to the

incoming Executive Board following the May elections. The incoming Executive Board shall determine who will

serve in these positions by the June regular monthly meeting.

ARTICLE XI - DUTIES OF OFFICERS

The president shall be the chief executive officer of MEDFORD H.S.A. and shall preside over all meetings

of the association and Executive Board. The president shall be an ex-officio member of all committees.

The first vice president shall preside in the absence of the presidenL The chairs of school representatives

and volunteer coordinator faIl under the jurisdiction of the first vice president. The first vice president shall perform

other duties as may be assigned by the president. Should the office of president become vacant, it shall

automatically by filled by the first vice president.

The second vice president shall preside in the absence of the president and first vice president. The chairs

of hospitality, membership, and book fairs shaIl fall under the jurisdiction of the second vice president. The second

vice president shall perform other duties as may be assigned by the president.

The treasurer shall collect all dues and fees for the association and shall be charged with the responsibility

of maintaining the association's bank account and keeping accurate records of the association's finances. The

treasurer shall disburse funds on the order of the Executive Board and get receipts for the same. The treasurer shall

report at all regular meetings all receipts and expenditures. The treasurer shall be bonded, with the premium on the

bond to be paid by the association. The treasurer shall perform other duties as may be assigned by the president.

The assistant treasurer shall assist the treasurer in the performance of all duties and responsibilities

regarding fmancial matters of the association. The assistant treasurer shall be bonded, with the premium on the

bond to be paid by the association. The assistant treasurer shall perform other duties as may be assigned by the

president.

The secretary shall record minutes at meetings of the Executive Board and at regular monthly business

meetings. The secretary shall be responsible for attendance lists. The secretary shall write letters that bear the

association's signature. The secretary shall perform other duties as may be assigned by the president.

The parliamentarian shall chair the Bylaws Revision Committee. and the Nominating Committee. The

parliamentarian shall be in attendance at all meetings, regular or special, at which MEDFORD H.S.A. business is to

be transacted. The parliamentarian shall perform other duties as may be assigned by the president.

All officers are expected to attend all Executive Board and regular monthly meetings. If officers are unable

to fulfill the responsibilities of office, they will be expected to resign.

ARTICLE XII - REQUEST FOR REPRESENTATION

Outside request for representation of MEDFORD H.S.A. Executive Board, committee chairs and members

should be appointed by the president.

ARTICLE XID - EXECUTIVE BOARD

The Executive Board shall consist of elected officers, president pro tern, and parliamentarian.

The Executive Board and persons serving in other H.S.A. positions shall be in term for two (2) years.

The Executive Board shall have the power to transact business of the organization and shall make

appropriate reports of its transactions at the regular or special meetings of the organization. All persons serving in

H.S.A. positions must furnish a yearly report to the president.

It shall be the duty of the Executive Board to coordinate plans and activities of MEDFORD H.S.A. and

have general management of the association and its affairs.

Persons serving in H.S.A. positions shall be active in carrying out their responsibilities. Failure to do so

may bring about a requested resignation ITomoffice or IToma committee by the Executive Board.

ARTICLE XIV - QUORUM

A majority of members in good standing present shall constitute a quorum necessary for a vote.

ARTICLE XV - RESOULTIONS

No resolution or motion to commit the association on any major matter shall be considered by the

association until it has been submitted to and approved by the Executive Board.

ARTICLE XVI - PARLIAMENTARY PROCEDURE

The current edition of Robert's Rules of Order shall be the parliamentary authority.

ARTICLE XVII - AMENDMENTS

The MEDFORD HOME AND SCHOOL ASSOCIAnON Constitution and Bylaws may be amended by a

majority vote of the membership present at a regularly scheduled meeting. The revisions must be presented at a

regular monthly meeting prior to the vote.

Revised 2005