Monthly Meeting Minutes

November 2009

The September meeting of the Bryan County Antique Tractor Club was called to order by the clubs president James Clark after a supper of pancakes & Syrup, sausage and summer fruit desert. Twenty two members were present.
In the absence of the secretary / treasurer, Yvonne Downs read the minutes from the August 3rd meeting. Peggy Knowles made the motion to accept as read, seconded by Clarence Kuhn. Motion carried.
The treasurer�s report was read. Hopper McGee made a motion to accept as printed, seconded by Sue McGee. Motion carried.
The President reported that Allen Dyer was on the sick list and that tests are being conducted to make a diagnosis.
James bought up the subject of the upcoming AG Expo. A lengthy discussion followed with a determination for members to simply show up with their equipment and have no other special activities. A motion was made to follow this plan by Peggy Knowles and seconded by Peggy Cutler. Motion carried.
Cecil Potter volunteered to cook smoked brisket. He will pick up pork brisket and let the club reimburse him. A motion was made by Bob Cutler to accept Cecil�s offer, seconded by Ann Nation. Motion carried. Deserts will be provided by club volunteers.
Cecil informed the club that he has donated an antique tractor to the Durant Museum at 4th & Main. It is now on display there.
James gave information about the Sulphur Show.
Jim Esbenshade presented the next issue for discussion by encouraging the expansion of activities at his Golden Harvest Days. He has gone to a number of shows in other states and feels that a pooling of resources from different clubs and incorporating more involvement by our club, will provide a greater variety of activities that will result in greater community and area participation. Jim mentioned that insurance is a factor to be considered.
Betsy Clark suggested that school children be invited to view the activities as a learning experience. Jim wants to expand activities to encourage people of every age to get involved. Tractor pulls were stressed, to inject new enthusiasm and variety. Danny Petersen made a motion to have a tractor pull, Peggy Knowles seconded. Motion carried.
James stated the officers will meet before the AG Expo or at a later meeting to present ideas for a greater show. Members agreed.
Betsy Clark Made the motion to take a more active part in the Esbenshade�s Golden Harvest Days, seconded by Clay Knowles. Motion carried.
James reported that Bruce Hottel of Sherman, donated an antique peanut combine that is now in Bonham. Bob Cutler stated that he would look it over.
Hopper McGee made a motion to adjourn, seconded by Clay Knowles. Motion carried.
Next meeting is on October 5th at 7:00 pm.
Meeting Minutes of the Bryan County Antique Tractor Club.
August 3, 2007
The Ribbon Cutting Ceremony with the staff from the Durant Chamber of Commerce and the Red Coats was conducted at 6:30 pm. Prior to the ribbon cutting, the club officers were introduced followed by all of the members and visitors present. The Ribbon cutting was conducted along with a group photo of all the club members. James Clark brought Kendra�s recently restored John Deere tractor to add to the ribbon cutting and group photo.
The August 3rd meeting of the Bryan County Antique Tractor Club was called to order by the clubs vice president Hopper McGee.
There were twenty one members present plus ten visitors for the ribbon cutting ceremony.
The minutes from the July meeting were read by the secretary / treasurer. Sue McGee made the motion to accept as read, seconded by Jean Kuhn. Motion carried.
The treasurer�s report was read by the secretary / treasurer. Jean Kuhn made a motion to accept as read, seconded by Clarence Kuhn. Motion carried.
Hopper announced that there is a scheduling conflict for the Sept, meeting. The Sept, meeting is originally scheduled during the Bryan County Free Fair and that the Community Building would be filled up. Ann Nation made the motion for the Sept, meeting to be moved up one week to the 31st. Yvonne Downs seconded the motion, motion carried.
The August 31st meeting for September will be the quarterly dinner meeting.
Betsy Clark announced that Linda Allen volunteered to be in charge of the meal at the AG Expo. Suggestions were chopped beef & potato salad to keep it easy. It was also agreed for Linda to decide and make a recommendation.
The Bonham parade was hot!
Betsy Clark made a motion to have pancakes at the dinner meeting and use up the leftover mix from the Golden Harvest breakfast. The motion was seconded by Jean Kuhn, motion passed.
James Clark announced that Jim Esbenshade paid him for the donated tractor, $500.00 plus $200.00 more for the club�s effort at the Golden Harvest. Hopper suggested that the club send Jim & Barbara a thank you note.
James also announced that Jim Esbenshade wants the club to be more involved in his show. Possibly more than one day, Swap meet, concessions, more people with more days, more room for displays. 1400 people (counted at the gate) attended the 2007 show.
James said that the 1st annual Bonham Heritage days had eight of the clubs tractors show up for the parade. James did his first interview on the radio.
James asked if there was any of the surrounding clubs that would not come to the Esbenshade�s show due to problems in the past? None were discussed.
On Oct, 27 SOSU will be having a homecoming parade at 10:00am down University Blvd, at the college.
Clay Jones mentioned he was going to a auction in Garden City Kansas.
Upcoming events mentioned are: � Cooke County, Sept, 1st & 2nd. � Black-eyed Pea Festival. � Murray County Show, plus tractor drive.
The motion was made to adjourn and was seconded by everyone, motion carried.
Our next meeting is the Dinner Meeting August 31, 2007 at 7:00pm
Meeting Minutes of the Bryan County Antique Tractor Club.
July 6, 2007
The July 6th meeting of the Bryan County Antique Tractor Club was called to order by the clubs president James Clark.
There were nineteen members present.
The minuets from the June meeting were read by the secretary / treasurer. Hopper McGee made the motion to accept as read, seconded by Peggy Knowles. Motion carried.
The treasurer�s report was read by the secretary / treasurer. Peggy Knowles made a motion to accept as read, seconded by Jean Kuhn. Motion carried.
Jean Kuhn mentioned that the print on the newsletter needs to be larger.
James Clark mentioned that the Breakfast the club served at the Golden Harvest Days went very well. There was plenty for everyone.
Jim & Barbara Esbenshade appreciated it a lot.
Total breakfast expense was $158.00
The Ribbon Cutting for the club joining the Durant Chamber of Commerce is scheduled for 6:30pm on August 3rd to allow as many of the club members possible to participate.
James Clark announced that Jim Esbenshade had offered $500.00 for the tractor that had been donated to the club. Peggy Knowles made a motion to sell the tractor, seconded by Lou Wallace. Motion carried.
James Clark announced that Bonham�s Heritage day parade is July 28th. Jean Craig had invited the tractor club to participate, several people were interested.
James Clark announced that the Murray County Antique Tractor Club would be having a tractor drive to their centennial show this year, it will be the day before the show starts.
James Clark mentioned that he had talked to a lady from the Chamber of Commerce and that a meeting for the AG Expo would be very soon. It will mainly be vendors and the tractor show as there will be no Ag Olympics this year during the Expo.
Items discussion on the Tractor show:
Scale of the show depends upon how much everyone is willing to work.
� Coordinate children events.
� Advertising, radio
� Coordinating, scheduled events
� Trophies
� Timekeepers
� Serve lunch on Saturday, (Charlie�s Chicken or Burgers)
� Vendor�s fee = donation for silent auction or door prizes.
� Set up silent auction in a better place to be seen more.
� 4H concessions?
� James asked Benny to bring his ice cream maker to the show.
� Health Dept, concerns on food items.
James Clark asked what everyone thought about the fundraising, are we doing ok? He felt that working the Choctaw Concessions is going well.
Mark Bishop asked for more tractor pictures for the tractor of the month.
Peggy Knowles announced that the Bennington parade would start lining up at 9:30am and the parade starts at 10:00am
The motion was made to adjourn and was seconded by everyone, motion carried.
Our next meeting is August 3, 2007 at 7:00pm, ribbon cutting is at 6:30.
Meeting Minutes of the Bryan County Antique Tractor Club.
June 1, 2007

The June 1st potluck dinner meeting of the Bryan County Antique Tractor Club was called to order by the clubs president James Clark. There were thirty two members present. James asked to eat dinner prior to covering club business.
Ann Nation asked the blessing for the meal.
The minuets from the May meeting were read by the secretary / treasurer. Hopper McGee made the motion to accept as read, seconded by Jean Kuhn. Motion carried.
The treasurer�s report was read by the secretary / treasurer. Jean Kuhn made a motion to accept as read, seconded by Peggy Cutler. Motion carried.
Betsy Clark announced that Charles Parnell had sent a donation of one hundred dollars for the USO. Betsy also had a lot of pictures from the Pawnee show that was passed around for all to see.
James announced for Magnolia Festival Parade that tractors needed to start lining up at 8:30am at Arkansas & 4th and the parade starts at 9:00am. After the parade, tractors needed to return to 2nd street, bring lawn chairs, and canopies if you want shade.
A decision on serving breakfast at the Golden Harvest was tabled at the May meeting to be discussed during the June meeting. Clarence Kuhn made the motion for the club to serve breakfast, Jean Kuhn seconded the motion. Motion carried.
The menu for the breakfast was discussed based upon last years problems, the recommendation was made to serve pancakes, sausage, juice & coffee. Jean Kuhn made the motion to accept, Betsy Clark seconded the motion. Motion carried.
Clay Jones volunteered to buy the supplies necessary and recommended that we start early. Five to six people volunteered to cook.
Barbara Esbenshade asked for some of the ladies to make a desert for the evening meal.
Jim Esbenshade said that they will need some help at the gate for parking and collecting the names and address� for mail outs. Jim also said that there was more clubs interested in attending the Golden Harvest.
Upcoming events were mentioned. James Clark reminded everyone that the Ag Expo is getting closer and we all need to start planning the events. Events mentioned were hay bailing, sawmill, buzz saw, tractor rodeo, kiddy tractor pull. It was stressed again that the club needs to get organized with a schedule of events, circulate flyers and encourage vendors to come to the show.
Peggy Knowles brought some small magnetic signs with the tractor club logo that are for sale for $5. A larger sign was available for $20.
James Clark is asking $700 for the tractor donated to the club, anyone interested in the tractor needs to contact James.
Members suggested that on the Potluck dinner meetings that the club purchase the meat for the dinner and everyone else bring veggies and deserts. Danny Petersen made the motion to accept, Clay Jones seconded. Motion carried.
Club members worked at Choctaw the Friday prior to the June meeting. The club is supposed to work again on June 28th and we will need nine people.
Danny Petersen made the motion to adjourn; it was seconded by James Clark.

Our next meeting is Friday July 6, 2007, 7:00pm.

Meeting Minutes of the Bryan County Antique Tractor Club.
May 4, 2007

The May 4th meeting of the Bryan County Antique Tractor Club was called to order by Hopper McGee in the absence of the president with eighteen members present.

Ann Nation opened the meeting with prayer.

The Minuets were read by Sue McGee in the absence of the secretary / treasurer. Peggy Knowles made the motion to accept as read, seconded by Jack Wallace. Motion carried.

The treasurer�s report was read by Sue McGee. Jean Kuhn made a motion to accept as read, seconded by Peggy Knowles. Motion carried.

Carol Pennell suggested that we cancel the Spring Tractor Drive because of people being busy putting up hay and maybe have one in the fall. Peggy Knowles made a motion to do this, Jack Wallace seconded the motion. Motion carried.

The Magnolia Festival wanted to know how many tractors would be coming to the festival so they would know how many spaces to reserve on the big parking lot behind the First Texoma National Bank. Several members said they didn�t want to be put in that alleyway where they were once before because it was so hot there. They would prefer to be put at City Hall. It was suggested that James Clark talk to the Chamber again.

Mike Delong brought fliers for the Golden Harvest Days in June and asked if the club was going to be interested in cooking breakfast again. He said a man would furnish electric grills to be used and there would also be refrigeration available. Mike also said Jim Esbenshade would try to be at the next meeting to answer any further questions. The club will wait until ten to decide.

Louis Wallace said that the tractor donated to the club was going to be real expensive to restore. He made a motion that the club give James Clark the authority to either sell the tractor to an individual or sell it as scrap iron. The motion was seconded by Peggy Knowles. Motion carried.

Randy Allen reported that the Travel Information Center at Colbert told him if the club would bring fliers about our October show to them, they would be glad to pass them out. All of the members thought this was a good idea.

Louis Wallace made the motion to adjourn, it was seconded by everyone.

Our next meeting on June 1, 2007 will be our potluck supper.

Meeting Minutes of the Bryan County Antique Tractor Club.
April 6, 2007

President James Clark called the meeting to order with twenty six members present.
In the absence of the secretary / treasurer, Yvonne Downs read the minutes from the March meeting. Clarence Kuhn made a motion to accept as read, seconded by Bill Nation. Motion carried.

The treasurer�s report was read by Yvonne Downs. Linda Tschoepe made a motion to to accept, seconded by Jean Kuhn. Motion carried.

The President reported that the club had received a check in the amount of $250.00 from Choctaw casino for the work done in the concession stand at one of their events. There will likely be more opportunities to work there as a fund raiser. Several agreed that it is a worthwhile activity for that purpose.

More details of the trail drive were discussed. The route is to be decided on Friday night of the drive. Everybody bring their own drinks, and deserts may be brought. Betsy Clark made a motion to eat lunch at a restaurant, seconded by Mary Ivey. Motion carried.

Chuck Parnell, Cleveland Co., saw our website and asked if some of their members might join our trail drive, also buy club items from our vendor. The club agreed to allow them to participate.

The next issue for discussion was whether or not to join the Chamber of Commerce. This would allow the club to acquire a wider range of advertisement. The cost to join is $80. After considering the advantages, Randy Allen made a motion for our club to join the Durant Chamber of Commerce. Ed Ivey seconded the motion. Motion carried.

Allen Dyer reported that Malcolm McCoy of Cartwright, would donate a 60�s model Massey Ferguson tractor to the club for rebuilding if it was wanted. After discussion, the club agreed to try it, and Clarence Kuhn stated that he would pick it up.

The president reported on upcoming events, then asked for ideas for the fund raisers. No more ideas were presented. He stated that Lisa Long told him that we could be given a visible spot to display the tractors during the Magnolia Festival, possibly City Hall.

Bill Nation informed us that Bokchito wants our club to set up at their show and enter their parade. Several plan to participate.

Danny Petersen made a motion to adjourn, seconded by Jean Kuhn. Motion carried.

Next meeting: May 4, 2007

Meeting Minutes of the Bryan County Antique Tractor Club.
March 2, 2007

President James Clark called the dinner meeting to order with thirty four members present and Allen Dyer said the blessing for the dinner.

The minutes from the February meeting was read by Mark Bishop, Weldon Montgomery made the motion to accept as read, motion was seconded by Hopper McGee, motion carried.

The Treasurers report was read by Mark Bishop, Clay Jones made the motion to accept as printed, Jean Kuhn seconded the motion, motion carried.

The president opened the meeting by asking if anyone had any items for discussion, none were brought up.
James Clark announced that it was time to talk about the scholarship program. Further discussion brought up that there was very little interest from students likely due to the amount of the scholarship. Clay Jones added that the club did not have to provide a scholarship and that the club was not getting the benefit from the effort put in.
The motion was made to cancel the scholarship program, Danny Petersen seconded the motion, motion passed.

Hopper McGee made the motion for an emergency fund for the needy. The officers would conduct a special meeting for dispersment of funds, Alan Dyer seconded the motion, the motion did not pass.
Clay Jones made the motion that this issue be tabled until this time next year, Hopper McGee seconded the motion, motion passed.

James Clark talked with the Choctaw Casino, during the Bingo blowout, March 8 � 11, we would get one shift of work in the concession stand to earn $250.00

Fundraiser ideas were discussed, a chili cook off and a pancake breakfast were mentioned but nothing agreed upon.
It was also stated that the Flea Market / Garage sale was a disappointment, bad location.
Hopper McGee recommended that this event needed to be held as an auction in conjunction with another event. It was agreed to table the fund raiser discussion until next months meeting.

Clay Jones said that he had talked to Jim Dunigan and that someone from the club will be on the AG Expo Committee this year. James, Betsy, Danny and Mark may all participate.

James Clark talked more about land for the club. Salvage city is 15 � 20 acres, also a flood plain, only good for some kind of park. Clay Jones mentioned the possibility of restrictions from the city and the concerns of flood.

The spring tractor drive is still on.
Food was discussed, Hamburgers Friday evening, Breakfast Saturday morning.

Allen Dyer made the motion for Hamburgers at camp, Clay Knowles seconded, Motion carried.
Dinner Friday night would be at 7:00 pm. Breakfast Saturday morning will be pancakes and sausage when everyone gets up. Bring your own lunch on the drive. There may be more discussion about food at the April meeting.

Show advertisement was mentioned; send information to OK Living to advertise the tractor show during the AG Expo.

With no other business, Hopper McGee made the motion to adjourn the meeting, Clarence Kuhn seconded the motion, motion carried.

Next meeting: April 6, 2007

February 02, 2007 Meeting Minutes

President James Clark called the meeting to order with thirty members present.

The minutes from the January meeting was read, motion was made to accept as read, motion was seconded. Motion carried.
The Treasurers report was read, motion was made to accept as printed, motion was seconded. Motion carried.

The president opened with announcing the news of the clubs new website. It was stated that we needed updated contact information plus an email address if available.

Also discussed was a tractor of the month photo to be posted on the home page of the website.
A motion was made by Ed Ivey for members to send in their photo and a random drawing would be done by Mark Bishop each month, all regular photos will be returned after scanning for posting on the website. The motion was seconded by Kendra Clark. Motion carried.

The spring tractor drive was discussed with a tentative date of April 27th & 28th. Carol Pennell recommended a rain date and it was tentatively set for May 25th & May 26th.
Motion was made to accept, Linda Allen seconded the motion. Motion carried.

Betsy Clark talked about the T shirts, caps and jackets with the club logo. An order form was passed around. T shirts are gray $8.00 each, Caps in blue, red, gray & green are $5.00 each and Jackets in black are $15.00 each. For sizes in 2XL or 3XL add $2.00.

James Clark discussed the desire for the club to obtain some land for the club to have our own show grounds. Ideas discussed were an outright purchase, a long term lease from the city, a possible donation and a possible grant. Discussions to be continued in the next meeting.

Betsy Clark discussed ideas for the Ag Expo. Ideas were as follows:
Awards for the tractors, Have some grand stands for the parade, judges and a ceremony for the winners.
Tractor pulls use judges to mark distance accurately and provide awards such as trophies for the winners.
A peddle tractor pull for the kids.
Kids bounce.
Lawn mower / garden tractor pull.
Have some bleachers for exhibitions such as the saw mill, hay baler etc.
Betsy said she has already lined up two bands to play music.
It was recommended that we start gathering item early for prizes or auction.

Mark Bishop spoke of the business cards were printed up for members to take and pass out or leave at area business� to promote our club and website to try and draw in more members.

James Clark made it known that Betsy had started a scrapbook for the club. A few members had some of the club�s old scrapbooks and indicated that they would bring them to Betsy Clark.

James Clark reminded everyone that March�s meeting would be a dinner meeting.

A motion was made to adjourn and seconded. Motion carried.

January 05, 2007 meeting minutes.
President Peggy Knowles called the meeting to order. Twenty one members were present.

Minutes of the December meeting were read and motion made by Clarence Kuhn to accept as read, seconded by Jean Kuhn. Motion carried.

The Treasurer's Report was read and motion made by Jean Kuhn to accept as printed, seconded by Sue McGee. Motion carried.

The President reported that our club was offered the opportunity to work at the Choctaw Colliseum or Arena's concession stand during some of their events several times throughout the year for $250.00 each event. From six to eight people would be needed for each of several shifts. A willingness to participate in this fund raising opportunity was expressed by a number of the members. Several T-shirts have been purchased and printed for these events. Betsy Clark made a motion to buy grey T-shirts to wear in addition to the red ones, for different events. Motion was seconded by Lou Wallace. Motion carried. Betsy will check into the t-shirts and caps.

Betsy Clark reported the need for early planning for the Spring Trail Ride. She suggested spending the first night on location, then riding the next day. Members agreed that this idea is better than riding for two days. Further plans will be discussed at the February meeting.

Plans for the October Expo and Tractor show were also discussed to help form a schedule od events, advertisement, media, who participates, etc. Allen Dyer expressed the need for committees to work on various projects for a well coordinated show. Members agreed. Other upcoming events were discussed.

Election of 2007 officers followed. Motion made by Clarence Kuhn, seconded by Jean Kuhn to elect James Clark as President. Motion carried.

Motion was made by Randy Allen, seconded by Jean Kuhn to re-elect R.L."Hopper" McGee as Vice President. Motion carried.

Motion was made by Jean Kuhn, seconded by Sue McGee to elect Mark Bishop as Secretary/Treasurer. Motion carried.

Allen Dyer made a motion to elect Betsy Clark for Public Relations Director. She was elected by acclamation.

Hopper McGee made a motion, seconded by James Clark to elect Danny Petersen as Events Director. Motion carried.

Sue McGee agreed to be in charge of supplies for the dinner mettings. Yvonne Downs offered to assist.

Clarence Kuhn made a motion to adjourn, seconded by Hopper McGee. Motion carried.

Allen Dyer dismissed with prayer.