ARTICLE I-NAME AND LOCATION

The name of this Chapter shall be the Clear-Penn Chapter of International Association of Administrative Professionals®. It shall be located in Clearfield, Pennsylvania.

ARTICLE II-DUES

Annual dues for this Chapter shall be:

Professional Member ---$5.00
Professional Merited Member---$2.50
Student Member---$3.00
Associate Member---Amount set by International Board of Directors

ARTICLE III-OFFICERS, QUALIFICATIONS, NOMINATION AND ELECTION, TERM AND DUTIES

Section 1. OFFICERS

The Chapter officers shall be a President, a Vice President, a Recording Secretary, a Corresponding Secretary, and a Treasurer.

Section 2. QUALIFICATIONS

A. A candidate for office shall have been a member of this Chapter for at least one year prior to the time of nomination, and a candidate for the office of President preferably shall have served as an officer of this Chapter at least one full year prior to nomination.

B. No member shall hold more than one Chapter office at a time. No member shall hold a Division office, serve as a Division Committee Chairman, or serve on an International Department or Committee while serving as a Chapter officer, except to allow for normal overlap in difference of installation time.

Section 3. NOMINATION AND ELECTION

A. At least four weeks prior to the Annual Meeting, the Committee on Nominations shall submit to the membership a slate of one or more candidates for each office.

B. Nominations may also be made from the floor prior to the election.

C. Officers shall be elected by ballot at the Annual Meeting, except that if there is but one candidate for each office, the officers may be elected viva vocc.

D. A majority vote of the members preset at the Annual Meeting shall be required for election. In the event that no candidate receives a majority on the first ballot, all but the two highest for each office shall be eliminated and the balloting continued.

E. A vacancy occurring among the officers-elect between the time of election and installation shall be filled by special election at the next Chapter meeting. Nominations shall be made from the floor and all provisions previously outlined in this Section shall prevail.

Section 4. TERM OF OFFICE

A. Officers shall assume office at the close of the meeting following their installation and shall serve for a term of one year, or until their successors are elected and take office, except that the term of Treasurer shall begin on July 1 and continue to June 30.

B. An officer shall serve no more than two consecutive terms in the same office. Six months or more in an office shall be deemed to have served one term.

Section 5. DUTIES

A. The President shall:
(1) Perform the duties prescribed by these Bylaws and by the Parliamentary Authority adopted by IAAP®.

(2) Preside at all meetings of the Chapter and the Board of Directors.

(3) Subject to the approval of the Board of Directors, appoint all Standing and Special Committees, unless otherwise specified.

(4) Be a member ex-officio of all committees except the Committee on Nominations and Auditing Committee.

(5) Be familiar with International Bylaws and Standing Rules, and Division and Chapter Bylaws, Standing Rules and Procedures.

(6) Keep the membership informed as to all IAAP® communications.

(7) Keep the Division President fully informed on all matters concerning the Chapter.

B. The Vice President shall:

(1) In the absence of the President, serve as presiding officer of meetings of the Chapter or the Board of Directors.

(2) In the event of a vacancy in the office of President, succeed to the office for the unexpired term.

(3) Perform such other duties as may be assigned by the Board of Directors.

(4) Coordinate the programs honoring executives, mothers and secretaries.

C. The Recording Secretary shall:

(1) Be responsible for the minutes of all Chapter and Board of Directors meetings.

(2) Keep accurate attendance records of members attending Chapter and Board meetings.

(3) Have available copies of the International Bylaws and Standing Rules and Division and Chapter Bylaws, Standing Rules and Procedures.

(4) Perform such other duties as may be assigned by the Board of Directors.

D. The Corresponding Secretary shall:

(1) Give written notice of Special Meetings as required in Article VI.

(2) Conduct the correspondence of the Chapter in accordance with the direction of the President and/or the Board of Directors.

(3) Perform such other duties as may be assigned by the Board of Directors.

(4) Following the installation of officers, file the names and addresses of the President and Corresponding Secretary with the local Chamber of Commerce, Better Business Bureau, and the Post Office and keep such information up to date throughout the year.

E. The Treasurer shall:

(1) Be responsible for all funds of the Chapter and for the records of its financial affairs.

(2) Promptly by check, pay all bills that are submitted with accurately completed vouchers.

(3) Keep the financial records on a current basis and make a monthly report to the Chapter.

(4) Prepare a detailed financial report for presentation to the members after the close of the year, July 1.

(5) The Treasurer shall be bonded. Premium to be paid by the Chapter.

(6) Perform such other duties as may be assigned by the Board of Directors.

Section 6. VACANCY

In the event of a vacancy in the office of President, the Vice President shall succeed to that office for the unexpired term. A vacancy in any other office shall be filled for the unexpired term by appointment from the membership of the Chapter by the Chapter Board of Directors.

ARTICLE IV–BOARD OF DIRECTORS

Section 1. COMPOSITION

The officers of this Chapter shall be the Board of Directors.

Section 2. DUTIES

A. The board of Directors may transact business in person, by postal mail, courier service, electronic communication, or by conference call. For adoption, any business shall require a majority vote of the Board of Directors.

B. The Board of Directors may, by a three-fourths vote of the membership, remove any officer or committee chairman for misconduct or neglect of duty. The Board of Directors shall request the resignation of each officer from the respective office. If such resignation is not received by the Board of Directors within ten days after such resignation has been requested, the Board of Directors is empowered to and shall thereupon declare such office vacant, and such office shall be filled in accordance with the provisions of ARTICLE III, Section 6.

Section 3. MEETINGS

A. The Board of Directors shall meet as required to adequately conduct the business of the Chapter on the last Tuesday of each month, unless otherwise designated by the President.

B. Special meetings may be called by the President or by a majority of the Board of Directors.

Section 4. QUORUM

The quorum for any meeting of the Board of Directors shall be a majority.

ARTICLE V–COMMITTEES

Section 1. STANDING COMMITTEES

Standing committees shall be composed of a Chairman and two or more members who shall be appointed by the President, subject to the approval of the Board of Directors. Appointments shall become effective July 1 for a term of one year.

Section 2. DUTIES

Standing committees and their duties are as follows:

A. The Bulletin Committee:
(1) Shall prepare and distribute the official publication of this Chapter.

(2) Shall publish twelve bulletins each year.

B. The CPS Committee:

This committee shall stimulate interest and encourage participation in the CPS program.

C. The Education/Program Committee:

This committee shall bring before the Chapter the latest information and methods on secretarial procedures and shall plan educational study sessions and programs of the benefit of the members.

D. The Scholarship Committee:

This committee shall direct all activities of the Chapter concerned with the promotion and maintenance of this program.

E. The Membership Committee:

This committee shall direct all activities of the Chapter concerned with the recruitment and retention of membership.

F. The Publicity Committee:

This committee shall publicize Chapter activities through releases to the press and other media.

G. The Retirement Center Committee:

This committee shall promote interest in the Retirement Center and shall devise and promote projects for the purpose of raising funds for the Retirement Centers Trust.

H. The Administrative Professionals Week® Committee:

This committee shall formulate a program to enable the Chapter to derive the greatest possible benefit from Administrative Professionals Week®.

I. The Ways and Means Committee:

This committee shall devise and promote projects to raise funds to further the objectives of the Chapter.

J. The Budget Committee:

This committee shall prepare an annual budget which shall be adopted at the Annual Meeting.

K. The Bylaws and Standing Rules Committee:

(1) Shall maintain conformity in Chapter Bylaws, Standing Rules and Procedures with the International Bylaws and Standing Rules and the Division Bylaws and Standing Rules.

(2) May propose amendments and resolutions.

(3) Shall edit/correlate all proposed amendments to the Bylaws and Standing Rules of this Chapter and submit them together with the committee’s recommendations and the reasons for the recommendations to the membership in accordance with these Bylaws.

(4) Shall submit Chapter Bylaws and Standing Rules and/or amendments thereto to the Division Bylaws and Standing Rules Committee for approval as amended or at least every four years.

(5) Shall assist the Board of Directors in preparing and submitting amendments to the International and/or Division Bylaws and Standing Rules and resolutions to the International Bylaws and Stand Rules Committee on behalf of the Chapter.

Section 3. SPECIAL COMMITTEES

Special committees may be appointed when deemed necessary by the Board of Directors.

Section 4. RESPONSIBILITY

All committees, except the Committee on Nominations, shall be directly responsible to the Board of Directors and shall submit all plans, prior to execution, to the Board of Directors for approval.

ARTICLE VI-MEETINGS

Section 1. REGULAR AND ANNUAL MEETINGS

A. Regular meetings of this chapter shall be held on the second Tuesday of each month, unless otherwise ordered by the majority vote of the membership or the Board of Directors.

B. The April business meeting of each year shall be the Annual Meeting of this Chapter.

Section 2. SPECIAL MEEITNGS

A. Special meetings may be called by the President, by a majority of the Board of Directors, or by one-third of the membership, provided notice specifying the principal business of the meeting is given to all members at least fifteen (15) days prior to the date of the special meeting.

B. The June meeting of this Chapter shall be installation of officers.

Section 3. BUSINESS OF THE ANNUAL MEETING

A. The delegate to the International Convention, NED Conference, and the Division Meeting preferably shall be the President and the alternate preferably shall be the Vice President. If one or the other cannot attend, then another officer can be selected to attend in their place.

B. A report of the proceedings shall be made available to the membership by the delegate and the alternate and published in the Chapter Scratch Pad the following month.

Section 4. QUORUM

A quorum for any meeting shall be 51% of the Chapter membership.

Article VII-AUDIT

Section 1. An audit shall be made of the Chapter financial records by at least two (2) qualified members appointed by the Board of Directors. Such audit shall be completed within fifteen (15) days of the close of the fiscal year, a written report covering the audit submitted to the Board of Directors, and records immediately transferred to the incumbent Treasurer.

Section 2. In the event of a vacancy in the office of Treasurer, an audit shall be made of the Chapter financial records by at least two (2) qualified members appointed by the Board of Directors. Such audit shall be completed within fifteen (15) days after receipt of the records, a written report covering the audit submitted to the Board of Directors, and the records transferred immediately as directed by the Board of Directors.

ARTICLE VIII-DISSOLUTION

In the event of dissolution, abandonment, or termination of the Chapter, no income, contribution, or other revenue or funds shall inure to the benefit of any individual or of any group not affiliated with IAAP®, and any and all assets then possessed by the Chapter, after current indebtedness has been paid, shall go and be delivered forthwith to Pennsylvania Division Treasury.

ARTICLE IX-AMENDMENTS

Section 1. BYLAWS

These Bylaws may be amended by any of the following methods:

A. At any meeting of the Chapter by a two-third vote, provided the proposed amendments shall have been communicated to the members at least ten (10) days prior to the meeting date or have been read at the previous regular meeting.

B. By unanimous vote, if not distributed previously as required in A. of this section.

Section 2. STANDING RULES AND PROCEDURES