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Members List:
Links Section
President:
Andrea Ritter
Vice President:
Deborah Burrows, CPCU, ARM, AAI, CIC, CPIW
Secretary:
Judy Deloach, CISR, ACSR, CPIW, DAE
Treasurer:
William J. 'Bill' Arnold II, AIS, API, CPIM
Members:
Laura J. Hester, ACS, CPIW
Janet Mullins, CISR, CPIW
Faye Thompson, CPCU
Sumter Members-at-Large:
Carol Bond
Edna Bowers
Gail Gibson
Julie Wagoner
IPM ByLaws
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BYLAWS OF INSURANCE PROFESSIONALS OF THE MIDLANDS
ARTICLE I - NAME
The name of this non-profit organization shall be the Insurance Professionals of the Midlands, an association the National Association of Insurance Women (International), hereinafter referred to as the Association.
ARTICLE II - OBJECT
The object of this Association shall be to promote insurance education; to support the professional advancement of its members; to cultivate fellowship within the Association; to strengthen loyalty to the industry; and to promote membership.
ARTICLE III - MEMBERSHIP AND DUES
SECTION 1: Classifications and Qualifications
- Active members are individuals employed in the risk and insurance fields as defined in the NAIW Membership Eligibility Policy. Active members shall be entitled to vote and hold office.
- Associate members are individuals who have held membership as an active member of an NAIW Local Association for at least five (5) years and not presently employed in the risk and insurance field. Associate members shall be entitled to vote and hold office.
SECTION 2: Admissions
- Potential members shall
- meet the requirements of the NAIW Membership Eligibility Policy.
- apply on the official NAIW application.
- pay required fees.
- receive approval of the Local Association Board of Directors.
- Membership shall be conferred upon an individual when NAIW approval has been received.
- Former members shall make application for membership as a new member.
- Members seeking approval to transfer membership shall submit a Letter of Intent to transfer to her Local Association President. Copies of the Letter of Intent shall be submitted to NAIW and to the Local Association to which admission is being sought. IPM shall notify the new Association of any money owed the Association.
SECTION 3: Dues
- Dues shall be payable on or before May 1 in an amount set forth in the standing rules plus the prescribed amount payable to NAIW.
- Member whose dues are in arrears for more than 45 days shall no longer be deemed a member in good standing. The treasurer shall notify the member of such local dues delinquency.
- Members shall forfeit membership if dues have not been paid to NAIW by September 1. (See Article III, Section 3, C-3, National ByLaws.)
SECTION 4: Fiscal Year
The fiscal year of this Association shall be from the first day of July to the last day of June of the following year, inclusive.
SECTION 5: Gender
All references to the female gender shall be interpreted to mean either female or male gender.
ARTICLE IV - OFFICERS
SECTION 1: Association Officers
The Officers of this Association shall be a President, Vice President, Secretary, Treasurer, and Immediate Past President.
SECTION 2: Term of Office
- These officers, except the Immediate Past President, shall be elected annually for a term of one (1) year, or until their successors are elected and assumed office. The term of office shall begin at the beginning of the fiscal year.
- No member shall hold more than one office at a time and no member shall be eligible to serve more than two consecutive terms in the same office.
SECTION 3: Duties of Officers
The Officers shall perform the duties prescribed by these ByLaws, the standing rules and the parliamentary authority adopted by the Association.
- The President shall
- have previously served on the Board of Directors.
- preside at all meetings of the Association and the Board of Directors.
- appoint all standing committee chairpersons and other committees as authorized by the Association or Board of Directors.
- be an ex-officio member of all committees except the nominating committee.
- appoint a member to serve as parliamentarian.
- perform other duties as pertain to the Office of President.
- assume the Office of Immediate Past President at the close of the term as President.
- The Vice President shall
- be an active aid to the President.
- acquaint herself with the affairs of the Association.
- in the event of the absence or inability of the President to perform her duties, the Vice President shall perform the duties of the President.
- perform other duties as pertain to this office.
- The Secretary shall
- take minutes of the meeting of the Association and Board of Directors.
- maintain an accurate list of membership.
- keep attendance records of membership.
- conduct the general correspondence of the Association at the direction of the President.
- mail a copy of the board meeting minutes to each board member prior to each board meeting.
- mail a copy of the regular meeting minutes to the President and Bulletin Chairperson 2 weeks prior to each regular meeting.
- The Treasurer shall
- be custodian of all Association funds.
- receive all monies and disburse funds only upon the sanction of the Board of Directors or membership or as proposed in the budget at the discretion of the Board of Directors.
- pay dues to NAIW as required.
- submit written reports at each regular meeting.
- submit books and records for audit when required.
- file any and all tax forms required.
- mail a copy of the treasurer's report to each board member prior to each board meeting.
- perform such duties as pertain to this office.
- The Immediate Past President shall
- serve in an advisory capacity.
- perform such duties as pertain to this office.
SECTION 4: Vacancies
- A vacancy in the office of President shall be filled by the Vice President who shall succeed to the Office of President for the remainder of the term.
- If a vacancy should occur in any other office, the vacancy shall be filled through appointment by the Board of Directors.
ARTICLE V - NOMINATIONS AND ELECTIONS
SECTION 1: Nominations
- A nominating committee of three (3) members shall be selected in the following manner:
- At a regular meeting in the month of January, a nominating committee shall be elected by the membership.
- The nominating committee shall nominate candidates for the office to be filled at the beginning of the fiscal year.
- The nominating committee shall report to the membership at the regular meeting in May. Each candidate shall have consented to serve.
- Nominations from the floor shall be permitted prior to the election. The candidate shall have consented to serve.
SECTION 2: Elections
- Officers and Directors shall be elected by ballot.
- In the event there is only one candidate for any office, voting on that office may be by voice.
ARTICLE VI - MEETINGS
SECTION 1: The regular meetings of this Association shall be held on the 2nd Tuesday of each month, unless otherwise ordered by the Association of Board of Directors.
SECTION 2: The regular meeting in May shall be known as the Annual Meeting and shall be for the purpose of installing officers, who will begin their term at the beginning of the fiscal year.
SECTION 3: The regular meeting in April shall be known as the Annual Business Meeting and shall be for the purpose of electing officers, receiving annual reports of officers and committees, and for any other business that may arise.
SECTION 4: Special meetings may be called by the President or by the Board of Directors and shall be called upon written request of 3 members. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three (3) days notice shall be given.
SECTION 5: A quorum for the transaction of business at any meeting shall be 30 percent of the voting members present.
SECTION 6: This Association shall be entitled to representation at the Annual Convention, Regional Conference and State Council Meeting of NAIW. (See Article XI, Section 4, National ByLaws.) The delegate and alternate shall be the President and Vice President respectively. If the President cannot attend, the Vice President will be the delegate and an alternate shall be appointed by the Board of Directors.
ARTICLE VII - BOARD OF DIRECTORS
SECTION 1: Board of Directors
The Board of Directors shall consist of the Officers.
SECTION 2: Duties
The Board of Directors shall
- supervise the affairs and conduct the business of this Association between business meetings.
- make recommendations to the membership.
- be subject to the orders of the membership.
- not act in conflict with actions taken by the Association.
- meet monthly at a time and place determined by the Board of Directors.
- perform the duties prescribed in these ByLaws, the Standing rules and the Parliamentary Authority adopted by the Association.
SECTION 3: Authority
The Board of Directors shall have the authority to
- expend funds allotted in the approved budget.
- authorize non-budgeted expenditures not to exceed $100 without prior approval of the membership.
SECTION 4: Quorum
A quorum for the transaction of business at any board meeting shall be a 50 percent majority of the board members present.
SECTION 5: Fidelity Bond
The Board of Directors shall secure a fidelity bond to meet the needs of the Association.
ARTICLE VIII - COMMITTEES
SECTION 1: There shall be the following standing committees:
- ByLaws
- Education
- Legislative
- Long Range Planning
- Membership
- Public Relations
- Safety
- Budget/Way and Means
- Program
SECTION 2: Duties of Standing Committees
- ByLaws
The ByLaws committee shall consider all written proposed changes of the National, Regional, and State ByLaws and Standing Rules and shall present them to the Association with recommendations. It shall also review Local Association ByLaw changes and submit them for approval.
- Education
The Education committee shall recommend and supervise educational programs and courses of study in insurance and related subjects.
- Legislative
The Legislative committee shall keep the membership advised of Local, State and National Legislation affecting the insurance industry and shall promote a legislative program.
- Long Range Planning
The Long Range Planning committee shall recommend goals to the Board of Directors to further the objective of the Association and NAIW.
- Membership
The Membership committee shall receive application for membership and make appropriate recommendations to the Board of Directors. This committee will give assistance in organizing new Associations.
- Public Relations
The Public Relations committee shall foster public relations and shall submit new items and pictures of Association activities to local press and media headquarters for publication.
- Safety
The Safety committee shall foster safety programs.
- Budget/Ways & Means
The Budget/Ways and Means committee shall, at the end of the April meeting, collect information from outgoing and incoming committee chairpersons, and prepare an estimated budget of operating expenses for the ensuing year. This committee shall devise and, after member approval, execute means of providing additional funds for the organization.
- Program
The Program committee shall recommend guest speakers or program directors for each meeting to promote the object of the Association.
ARTICLE IX - DISSOLUTION
To effect dissolution of this Association, these ByLaws must be rescinded by a two-thirds (2/3) vote of the membership after ten (10) days notice has been mailed to each member. In the event of dissolution, the Association shall notify the Regional Vice President and State Director in writing indicating the reason(s) for dissolution and shall return the Association Charter and NAIW materials to the Regional Vice President. All net assets shall go to a welfare, education or civic project designated by the membership pursuant to Section 501(C) (6) of the Internal Revenue Code.
ARTICLE X - PARLIAMENTARY AUTHORITY
The rules contained in the latest edition of Robert's Rules of Order Newly Revised shall be the Parliamentary authority for all matters of procedure for this Association not specifically covered by its ByLaws and Standing Rules.
ARTICLE XI - AMENDMENT OF BYLAWS
These ByLaws may be amended at any regular meeting by a two-thirds (2/3) vote provided that the amendment has been submitted in writing at the previous regular meeting or has been mailed to the entire membership at least ten(10) days prior to the meeting at which it will be considered.
IPM ByLaws file