By-Laws of the Richmond Torch Club
Adopted March 28, 1941
Amended January 3, 1950
Amended May 6, 1962 [ORDER??]
Amended December 1, 1959
Amended October 2, 1962
Amended May 7, 1968
Amended May 4, 1971
Amended March 2, 1976
Amended December 2, 1980
Amended May 2, 1989
Amended April 3, 2001
Amended January 8, 2002
Amended March 1, 2005
The name of this
organization shall be The Torch Club of Richmond, Virginia (hereinafter referred
to as the “Club”), a member of the International Association of Torch Clubs,
A. Object. The
general object of this organization shall be to give to the members of the
different professions the opportunity of meeting together in the spirit of
fellowship, and to develop a breadth of thought and culture.
Affiliation. The Club hereby ratifies and agrees to be bound by the
Constitution of the International Association of Torch Clubs, and by all bylaws
of Memberships. The categories of membership recognized by this club are:
Active, Inactive, and Emeritus.
Memberships. These include persons of good moral and ethical standing, actively
or formerly engaged in a profession or discipline. Such persons shall satisfy
the following Torch criteria:
a. Have a professional degree from an accredited school or are recognized
by their profession to have an acceptable equivalent in training and experience.
b. Have pursued work that requires a mastery of some area of knowledge and
skills, the exercise of judgment and assumption of individual responsibility, as
opposed to the carrying out of essentially routine procedures.
c. Have maintained standards of competence and integrity in their
proposed members must be interested in Torch objectives and be able and willing
to contribute to Club programs. Proposed members must be known to be
intellectually alert, socially compatible, and financially responsible.
Membership. All active members who are no longer willing or able to attend and
contribute to Club programs may be transferred to an inactive list upon written
request to and approval by the Club Board of Directors (hereinafter referred to
as the “Board”). Inactive members shall advise the Board each year of their
continued interest in Club membership.
Membership. The Board may designate as an Emeritus member of the Club any person
who has been active in Torch for at least 25 years and is no longer able to
participate actively in or regularly attend Club meetings, or any person who has
reached the age of 90 and is no longer able to participate actively in or
regularly attend Club meetings. Emeritus members shall advise the Board each
year of their continued interest in Club memberships.
B. Transfer of
Membership. A member in good standing of another Torch Club, who becomes a
resident within the territorial limits of the Club, who becomes a resident
within the territorial limits of the Club, shall be eligible to election as a
member of the Club without initiation fee.
Reelection. A former Club member in good standing shall be eligible to
reelection as a member without initiation fee.
IV. ADMISSIONS OF MEMBERS
A. Members shall
be elected by a majority vote of the Board, but no person shall be elected whose
nomination for membership has not been endorsed by two members of the Club and
approved by the Membership Committee.
B. Unless changed
by a two-thirds vote of the Board, the membership shall be limited to 100,
exclusive of inactive and emeritus members. Transfer members from other Torch
Clubs may be admitted in excess of 100, but the roll is closed to new members
whenever the active list is 100 or more.
C. From time to
time, the Board may review the membership of the Club to assure a heterogeneous
mix of professional backgrounds among members. If appropriate, the membership
shall be notified at the next meeting that, except in unusual cases, no
candidates shall be proposed in any profession which has, in the opinion of the
Board, sufficient representation in the current membership. The Membership
Committee chairman shall oversee this matter and advise the Board and Club
V. OFFICERS, DIRECTORS, COMMITTEES
A. The officers of
the Club shall be a president, a vice president, a secretary, and a treasurer,
each of whom shall be elected. They shall perform the duties usually incident to
salary shall attach to any office, but the treasurer shall reimburse officers
and members for reasonable expenses incurred, including such stenographic and
clerical services as it is necessary for them to employ. Such reimbursement
shall be under the direction of the Board for amounts more than $100.00.
B. Board of
Directors. The Board shall consist of the officers of the Club and six
additional members exclusive of members ex officio. Each of the non-officer
directors shall be elected for a term of three years, with two such directors to
be elected each year. The president shall serve as Chairman of the Board.
C. The offices and
two additional directors shall be elected annually at the regular AT THE REGULAR
May meeting of the Club. The president shall, at the March meeting or earlier,
appoint a committee to nominate officers and directors for the following year,
their report to be presented at the April meeting. Other nominations for
officers and directors may be made by the members at the April meeting only.
newly elected officers and other members of the Board shall take office at the
June meeting of the Club each year.
retiring president shall not be eligible for reelection as president, but for
one year following retirement the retiring president shall be an ex officio
member of the Board.
members of the Board shall constitute a quorum for the transaction of business.
All matters of business pertaining to the Club, except such as may be herein
specifically reserved to the members at large, shall be vested in the Board.
vacancy on the Board shall be filled by majority vote of the remaining directors
until the next regular election.
There shall be the following standing committees, to be appointed annually by
the president: Program, Membership, and Paxton Papers. Each such committee shall
consist of three members. Chairmen of these standing committees shall become ex
officio members of the Board unless previously elected to the body. (The
president may appoint the vice president as Program Chairman, and additional
members would be elected as desired by the vice president.)
E. Each year at
least two months before the annual convention of the International Association
of Torch Clubs, the Board shall elect from the Club membership two delegates and
two alternates who are able and willing to attend such convention. Necessary
out-of-pocket expenses of the two delegates who represent the Club at a
convention of the Association shall be paid from the Club treasury to the extent
approved by the Board.
A. Regular meetings
of the Club shall be held each month, except in the months of July, August, and
September, on dates to be filled by the Board.
B. The president
may call a special meeting at any time and shall do so on request in writing of
at least five members.
C. The annual
meeting of the Club shall be the regular meeting held in the month of May.
D. Written notice
of the time and place of all meetings shall be given to each member by the
E. Twenty members
or one-third of all members of the Club shall constitute a quorum for the
transaction of business.
VII. MEMBERSHIP FEES AND DUES
A. Initiation Fee. The Board may set an initiation fee for
B. Annual Dues for Active Members.
1. Annual Dues. Annual dues shall be determined by the
Board. Dues may be set to include the cost of meals at all regular meetings.
Supplemental charges may be made for meal costs and related expenses, provided
that any such charges shall be applicable only on a per-meal basis for those who
actually attend or make a reservation for which expenses are incurred by the
2. Payment of Dues. Annual dues shall be due and payable to
the Club’s treasurer after August 31 each year. At the option of each member,
the full amount may be payable at the first fall meeting or one half may be
payable at the first fall meeting and the other half at the first meeting in
February. The fiscal year of the Club shall be from July 1 through June 30.
3. New Members. New members admitted after the first
meeting of the fiscal year shall pay prorated dues. New members shall reduce the
annual amount owed by 10% for each of the regular meetings of the Club
previously held during that season. Those joining the Club before February shall
have the option of paying in two equal installments—the first to January,
inclusive, and the second from February to June, inclusive.
4. Temporary Leave of Absence. A member in good standing
may apply to the Board for a temporary leave of absence of up to one year due to
a short-term job posting out of the area, a sabbatical, or other similar
circumstances. The request shall be submitted in writing at least one month
prior to the beginning of the leave. IF accepted, the member’s dues for that yar
wil be prorated on the basis of reducing the annual amount by 10% for each of
the regular meetings of the Club missed.
5. International Torch. The Club shall pay all fees and
dues required by the International Association of Torch Clubs, without extra
C. Annual Dues for Others
1. Inactive Members. First- or second-half dues current at
the time of the request for inactive membership must be paid, and payment of
further dues will be waived. No refund will be made for dues already paid.
2. Emeritus Members. An emeritus member shall pay no dues
other than the cost of meals actually attended.
3. Special Circumstances. The Board may make special
arrangements for dues and fees from persons with special circumstances that
prohibit them from participating in the Club as regular members (e.g.,
caregivers and persons with complex medical problems).
4. International Torch. Members as noted in this section
may elect to pay for continued membership in the International Association of
Torch Clubs. Should a member who allows his or her membership to lapse decide
later to reapply, he or she will be liable for International’s application fee.
D. Any members whose dues payable in February have not been
paid by the following October first, or whose dues payable in October have not
been paid by the following February first, may be dropped from membership.
However, any member so dropped may, upon application to the Board, within a year
of being dropped, be reinstated upon the payment of all dues owing at the time
of such member’s reapplication, excluding dues for time between the date of
lapsed membership and the date of reapplication.
E. Any member, being absent for five consecutive meetings
without adequate written excuse presented to the secretary, may be dropped from
membership. Such members may be reinstated within the current year at the
discretion of the Board, provided current dues are paid up. Otherwise,
reapplication through the Membership Committee, provided current dues are paid
up, is necessary.
The Club shall not endorse or recommend any candidate for
public office, nor take any action as an organization upon any political,
social, or religious proposal or measure. It is one of the objects of the Club
to encourage entire freedom of discussion and expression of opinion, but the
Club as such shall not attempt by resolution or otherwise to take a public
position with respect to any public questions.
These bylaws may be amended by a two-thirds vote of the
members present at any meeting of the Club, provided notice in writing of the
proposed amendments shall have been mailed to all the members by the secretary
at least two weeks prior to the meeting and provided that the notice shall have
been read at the preceding meeting.