Unamiously Approved Revision to Bristol PTA Bylaws:

Posted: May 20, 2008

 

 

Article VII, Section 1b:

 

Amend:

Officers shall be elected by ballot in the month of March May.

Current:

Officers shall be elected by ballot in the month of March.

Proposed:

Officers shall be elected by ballot in the month of May.

 

Rationale: in most organizations, the elections are generally held during their annual meeting. Per Robert's Rules of Order Newly Revised 10th Edition states that the annual meeting is conducted the same as a regular meeting, except that officers are elected and annual reports are received from officers and standing committees. 

 

 

Article VII, Section 1c:

 

Amend:

Officers shall assume their official duties following the close of the meeting in July 1   June  and shall serve for a term of 2  1 (one)  years for secretary and treasurer and a term of 1 year for vice-president who assumes the position of president for 1 year or until their successors are elected.

Current:

Officers shall assume their official duties following the close of the meeting in July 1 and shall serve for a term of 2 years for secretary and treasurer and a term of 1 year for vice-president who assumes the position of president for 1 year or until their successors are elected.

Proposed:

Officers shall assume their official duties following the close of the meeting in June and shall serve for a term of 1 year or until their successors are elected

 

Rationale:

To change from July 1^st to June would insure that the exiting officers and committee chairs will turn over their records to the newly elected officers in a timely manor and the newly elected officers will be able to hold their first meeting.  A special note: the June meeting would be a meeting of the executive board, not of the general membership.

After lengthy discussion the bylaws committee suggests 1 year terms, with election for each officer, eliminating the vice president to assume the role of president.

This will allow the president the ability to seek re-election, for eligible members to accept to be nominated for vice-president, who may not want to be required to assume the duty of president, and for eligible members to accept to be nominated who would not otherwise because the length of term.

 

Article X, Section 1 & 2

Amend:

Section 1:Regular meetings of the association shall be held at least (3) times monthly during the school year on 3^rd week  Tuesday of the month, unless otherwise provided by the association or  announced by the executive board, 3  7 days’ notice having been given of change of date

Section 2: Special meetings of the association may be called by the president or by a majority of the executive board, 3  7 days’ notice having been given.

Current:

Section 1:Regular meetings of the association shall be held at least (3) times during the school year on 3^rd week of the month, unless otherwise provided by the association or by the executive board, 3 days’ notice having been given of change of date.

Section 2: Special meetings of the association may be called by the president or by a majority of the executive board, 3 days’ notice having been given.

Proposed:

Section 1:Regular meetings of the association shall be held monthly during the school year on 3^rd Tuesday of the month, unless announced by the executive board. 7 days' notice having been given of change of date.

Section 2: Special meetings of the association may be called by the president or by a majority of the executive board, 7 days’ notice having been given.

 

 Rationale:

These changes reflect the minimum or required information per the Wisconsin PTA.  

 

Article X, Section 3

Amend:

The annual meeting shall be held in the month of April  May.

 

Current:

The annual meeting shall be held in the month of April.

 

Proposed:

The annual meeting shall be held in the month of May.

 

Rationale: To be the last general meetings of the membership for our fiscal year when officers are elected and annual reports are received from officers and standing committees. 

 

 

 

 

 

 

 

Amendments to the Local Fill-In Bylaws approved January 27, 2008

by Wisconsin PTA Board of Directors

are as follows:  omitted  inserted

 

 

Article VII: Officers and their Election

Section 3.         Nominating committee:

a.         There shall be a nominating committee composed of          (an uneven number, no less than three) members who shall be elected by this PTA/PTSA at a regular meeting at least one two months prior to the election of officers.  The committee shall elect its own chairman.

b.         The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular meeting in   (month)   at least one month prior to election meeting. , at which time additional nominations may be made from the floor.

c.         Additional nominations may be made from the floor following the nominating committee report.

d.         Only those persons who have signified their consent to serve if elected shall be nominated for, or elected to, such office.

 

Article VIII: Duties of Officers

Section 4.  The treasurer shall:

d.         have checks or vouchers signed by two persons, the treasurer and one other officer, who are not related by blood, marriage, or living in the same household;

i.                     Submit the books annually for an audit by an auditor or an auditing committee selected by the executive board at least two weeks before the meeting at which new officers assume duties.  The auditing committee cannot consist of signers from the audit year or signers of current year. The auditor or auditing committee cannot be related by blood, marriage or living in the same household to any signer from the audit year or from the current year;

k.         Upon completion of the audit, a signed copy will be sent to the state      office.

 

Article X: Meetings of the Association

Section 1.  Regular meetings of the association shall be held at least three (3) times monthly during the school year on                         (number and day of week, 1^st Monday, 2^nd Tuesday, etc.) of the month, unless otherwise provided by the association or by  announced by the executive board.  _(minimum 7)____days' notice having been given of change of date.

 

 

 

 

Respectfully submitted by:

Bristol PTA Bylaws Committee