Hillside 2007-2008 PTO Executive Board Meeting

MINUTES

Tuesday, February 19, 2008 @ 9:15am

 

Welcome Attendance: Valle Moretti, Amy Steinert, Jill Thistle, Julie Kremer, Carol Cobb, Dawn Brauer         and Norma Perez-Weiner

 

Approval of Minutes from January 2008

 

Presidents Report:  Valle Moretti

A.   Thank you’s: 

·       Book Fair Chairs: Molly Steffen, Laurie Pasternak, Amy Steinert, Jaime Brayer.

·       Pasta Night Chairs: Jane Pipia and Lynn Krutz

·       The Nesler Family for co-funding the Florentine Opera presentation with the PTO. There will be two presentations the morning of March 14th, 9:30 and 10:30 am. The PTO will fund $150 of the total expenses.

·       Thank you to all the kids for the wonderful thank you cards they send to the PTO for the gift of a book during the Book Fair. They have been posted on the board by the orchestra room.  

 

B.     PTO Secretary found:

·       Norma Perez-Weiner

 

C.    Topics and changes for upcoming PTO meetings:

·       The March 18th Board Meeting has been cancelled and a General Meeting have been  scheduled instead on March 11, 2008 to discuss with Matt Gibson the High School Referendum. It is of great importance to have a good showing at that meeting—encourage others to attend! There will be a note in the Herald, e-mails will be send, invitations will go on the Thursday Folders.

 

Treasurers Report: Dawn and Bill Brauer

A.     Update of budget and financial statement

Checking account balance is $36821.87

Final results of Book Fair and Pasta Night are down from actual budgeted amounts.

Pasta Night resulted in $413.74 instead of the estimated $500. It was decided to change the type of food for next year’s Party and the theme will be decided at the beginning of the next school year. Some suggestions were Pizza, Chili, BBQ or Chinese Night.

The Book Fair is down from the estimated amount due to the free gift book every child received from the PTO. The gift book might not be something done every year but rather to be decided annually.

There are events to come like the Hawk Walk & Run which are difficult to predict since it is the first year of the event that can greatly change the outcome of the budget.

 

B.      Room Parent party receipts need to be turned in by Leap Day: Feb. 29th

Room Parents need to inform parent volunteers to turn in receipts.

 

 

Vice-Presidents Report: Renate Hoehnen

A.    Cousin’s Subs Fundraiser

·       Winner of Free Subs for a Year is the Flynn Family!

B.    Boston Market

·       Change of fundraiser, so it will be put on hold for the time being

C.    Carnival Update

·       All Chair positions are filled

 

D.    Texas Roadhouse Fundraiser

·       Lunch meeting at Texas Roadhouse to discuss the new fundraising opportunity

 

 

Principal’s Report:  Julie Kremer

·       There will be a note in the Herald on the importance of completing the strategic planning survey posted on the Elmbrook School Web Site by the District to gather data on the constituents’ needs and opinions.

·       There will be a note on the Herald about new procedures resulting from the teachers’ contract negotiations with the District. The spring parent-teacher conferences are optional rather than mandatory. With this note it is very important to let your teacher know of your desire to hold the spring conference.

·       Congratulations to our Hillside team for their outstanding presentation on the School’s Improvement Plans to the Assessment and Continuous Improvement Committee of the Board of Education on Monday February 18th.

 

Committee Reports:

A.    Current Events: None at the present time

 

B.    Completed Events:

a.     Book Fair: Chairs: Amy Steinert, Molly Steffen, Laurie Pasternak, Jaime Brayer

·        

b.     Pasta Night: Chairs: Jane Pipia and Lynn Krutz

·        

c.      Friendship Festivals

·       Receipts need to be turned in to Dawn Brauer by Feb. 29th

 

C.     Upcoming Events:

a.     McDonald’s Fundraiser Nights

·       3/19; 5/20

·       McDonald’s at 18695 Bluemound Rd.; 4-8pm

·       10% of sales go to Hillside PTO

·       Have received approximately $550 so far!

 

b.     Hillside Carnival: Chair: Renate Hoehnen

·       Friday, March 14th—4:30-7:30pm

 

c.   Carnival Raffle: Chair: Michelle Uczen

·       Flyers went out in Thursday Folders

·       Flyers will be given to teachers this week

·       Tickets for the raffles items will be available and won only by current Hillside students

 

d.   Hillside Hawk Walk and Run: Chair: Jenny Schweinert

·       Sunday, April 27th @ Mitchell Park

·       Registration Flyers went out in Thursday Folders

·       Pledge Sheets can be filled out:  prizes for the top three

·       Working on sponsorships

·       We will need large quantities of goodies. The girls’ scouts chair persons’ Connie and Jamie will be contacted to provide help with this.

·       Panera is providing bagels, cream cheese and gift card for items

·       We need to talk to students about the pledge sheets; Julie and Valerie will organize talks to the classrooms after the Carnival is over. Also there will be a table set up during parent-teacher conferences.

 

e.     High Interest Day: Chairs: Clare Hubler; Cathy Walgren; Kathy Turco

·       Friday, May 2nd-Kindergarten High Interest Day

·       Friday, May 9th -1st-5th grade High Interest Day

 

f.      5th Grade Event: Chairs: Dawn Brauer, Carol Cobb, Valle Moretti

·       Thursday, June 5th

·       Working on plans

 

New Business:

·       Skating Party: possible date to be found out by Norma

·       Fund raising opportunities through a luncheon offered by Texas Roadhouse

 

Announcements:

            Upcoming Meetings:

PTO General Meeting on Tuesday, March 11, 2008 @ 9:15am

 

Adjournment

            The meeting was adjourned at 10:30am

 

Thank you for attending!

Respectfully submitted

 

Norma Perez-Weiner

PTO Secretary