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Constitution Download the TBG Constitution HERE: download THIS MS Word file I. The name of this organization shall be the Thunder Basin Grotto of the National Speleological Society, referred to in this document as the Grotto. II. The purposes of this organization shall be the same as those of the National Speleological Society, namely, to promote interest in and advance in any and all means the study and science of speleology; the protection of caves and their natural contents; and to promote fellowship among those interested therein, with the additional purpose of organizing NSS members in Campbell County, Wyoming and surrounding areas, to better promote the objectives of the NSS. III. Executive Committee (1) The Grotto shall be governed by an Executive Committee made up of the following officers, all members of the NSS, and elected annually for one-year terms as provided in the bylaws: (a) President (b) Vice-President (c) Secretary/Treasurer (d) Safety/Training Officer (2) The Executive Committee shall have complete power to manage the business, to raise funds in any manner not inconsistent with the policies of the NSS, and to perform all other necessary functions. (3) Decisions or actions of the Executive Committee may be overruled by a two-third majority vote of the members. (4) Duties of Officers 1. President : This officer runs the General Meetings and Executive Committee meetings, maintains a file of all Grotto directives, notifies the NSS of any changes to the Constitution or Bylaws of the Grotto, and appoints the chairs of the committees. 2. Vice President : This officer arranges for and publicizes programs for Grotto meetings, notifies the membership of upcoming meetings, and performs the duties of the President when the President is incapacitated. 3. Secretary/Treasurer: This officer keeps the minutes of all general membership and Executive Committee meetings, maintains all Grotto correspondence, except that which has been delegated to other officers by the Executive Committee, This officer shall contact visitors to Grotto meetings to encourage them to join the Grotto and attend future meetings. This officer cares for all funds of the Grotto, disburses and manages the funds as directed by the Executive Committee, and provides a report of the treasury status at any meeting and for the end of year. This officer prepares a yearly budget after input from all current Executive Committee and appointed committee chairs. This officer keeps the grotto records up to date with the NSS and submits the Annual Report to the NSS. Safety/Training Officer: This officer is in charge of all aspects of continuing training for the Grotto. This officer will conduct training classes with new members and suggest topics for training that will improve the safety and skill level of the Grotto. During indoctrination trips, this officer will be in charge of mentoring or assigning a mentor for any new or candidate members as well as guests on a Grotto trip. This officer will coordinate with the Equipment Manager in regards to new equipment evaluations and expenditures. 4. IV. Executive Committee Meetings (1) Executive Committee and general meetings shall be held at such times and places as are determined by the Committee. (2) A quorum in the Executive Committee is a majority of its members.
V. General Meetings (A) There shall be at least one General Meeting set for the first Monday of February, May, August and November. The date, time, and place of these meetings shall be provided to the membership before the date of such meeting. The Executive Committee shall determine the date, time, and place for these meetings. VI. The Constitution and Bylaws of the National Speleological Society shall be binding on the grotto. Any action inconsistent therewith shall be null and void. VII. Dissolution. In the event of dissolution of the grotto, (1) Any NSS property held by the grotto shall revert to the NSS. (2) All assets remaining after meeting outstanding liabilities shall be assigned to the NSS. However, if the named recipient is not then in existence or is no longer a qualified distributee, or unwilling or unable to accept the distribution, the assets of this organization shall be distributed to a fund, foundation, or corporation organized and operated exclusively for the purposes specified in Section 501 ( c)(3) or the Internal Revenue Code of 1954 (or the corresponding provision of any future U.S. Internal Revenue law). VIII. Amendments to this constitution may be proposed either by the Executive Committee or by a petition of ten percent of the members in good standing. Adoption of the amendments shall require a two-thirds vote of the members voting, either in person or by absentee ballot, provided that notice of the meeting and the content of the amendments shall have been announced to the membership at least thirty days prior to the time at which the vote will be taken. Ratified and approved on 2/4/2006 |
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